Review desk · source atlas

504Clear

Executive summary Final decision: Blueprint 504Clear is a done-for-you Section 504 Annual Review & Reevaluation Completeness Desk for small-to-mid U.S. public school districts that are drowning in overdue 504 annual reviews and triennial reevaluations. The customer does not operate AI software. They receive specialist-released Completeness Packs that make every active 504 file review-ready before the next OCR complaint, parent grievance, or internal audit.

section504annualreviewreevaluation504clear

Who this is for

A precise operating owner, not a generic audience.

Responsible buyer

public school district or charter LEA with 7 campuses / roughly 2,000–12,000 students and 80–400 active Section 504-only plans , where campus counselors or assistant principals serve as part-time 504 designees and the district 504 Coordinator (often dual-hatted) cannot clear the annual-review backlog. Economic buyer: Assistant Superintendent of Student Services / Director of Student Support / Special Programs Director (budget owner for compliance risk). Champion: District Section 504 Coordinator or lead campus 504 Facilitator.

Cost of the gap

Painful problem Section 504 plans multiply (ADHD, anxiety, diabetes, food allergies, temporary impairments) while staff capacity does not. Federal regulation requires evaluation before placement/significant change and periodic reevaluation (34 CFR § 104.35). Best practice and OCR expectations push annual plan reviews and ~3-year reevaluations.

Outcome

The outcome we sell Outcome: Every active Section 504 file in scope has a specialist-released Annual Review / Reevaluation Completeness Pack before its due date — meeting notices drafted, input chase log, specificity-scored accommodation rewrite suggestions, evidence matrix, and Completeness Affidavit — so the district 504 Coordinator can chair the meeting and the campus can implement without OCR-grade gaps. We sell the released pack and optional Continuity Desk — not a co-pilot, not legal representation, not IDEA/IEP services, not eligibility determinations.

Decision rule

Proceed only when the source record, service boundary, responsible reviewer, and release criteria can be named before work begins.

Method

The work moves through visible states.

  1. ScopeService delivery workflow FERPA data-sharing agreement + district authorization.
  2. CollectExport active 504 roster with review/reevaluation dates.
  3. NormalizePrioritize overdue and due-in-30-days cohort.
  4. ValidatePer-student pack production (AI + rules).
  5. ResolveDeliver pack; Coordinator schedules/holds meeting.
  6. ReviewCapture meeting outcome; close loop; update Continuity calendar.
  7. ReleaseRelease the final pack with an audit trail and correction path.

Engagement

Buy the reviewed outcome, with boundaries written down.

Pricing evidence and proposed pricing Offer Price Unit Free Overdue-Review Scan $0 ≤25 plans; scorecard + sample rewrite Annual Review Completeness Pack $189–$249 (founding $149–$199) Per active plan reviewed Triennial Reevaluation Completeness Pack $279–$349 (founding $229–$299) Per plan requiring reevaluation data pull District Continuity Desk $1,800–$4,500/mo Up to N upcoming reviews/month + dashboards OCR-Ready Sample File Sprint $3,500–$7,500 Flat pack for ≤12 sampled files (documentation only) Rush +30% Packs needed in <5 business days Never hourly. Never contingency on OCR outcomes. Never “legal defense” pricing.

Release package

  • The outcome we sell Outcome: Every active Section 504 file in scope has a specialist-released Annual Review / Reevaluation Completeness Pack before its due date
  • meeting notices drafted, input chase log, specificity-scored accommodation rewrite suggestions, evidence matrix, and Completeness Affidavit
  • so the district 504 Coordinator can chair the meeting and the campus can implement without OCR-grade gaps.
  • We sell the released pack and optional Continuity Desk

Proof standard

Operating evidence: No verified cycle-time result is published yet. The first result will be calculated from accepted intake through qualified-human release.

Client evidence: No client identity or case narrative is published. A reference may appear only after written permission and factual review.

Volume evidence: No completed-client count is claimed. Counts will be published only after the delivery ledger and provider records reconcile.

Evidence room

Authority comes from traceable sources, not decorative claims.

Open the full canonical blueprint dossier

  • OCR FY2024 ReportSource identified in the canonical blueprint; verify currency before client reliance.
  • CRDC 2021–22 First LookSource identified in the canonical blueprint; verify currency before client reliance.
  • 34 CFR § 104.35Source identified in the canonical blueprint; verify currency before client reliance.
  • Frontline 504 product pageSource identified in the canonical blueprint; verify currency before client reliance.
  • Embrace504Source identified in the canonical blueprint; verify currency before client reliance.
  • Prosper ISD postingSource identified in the canonical blueprint; verify currency before client reliance.
  • Chalkbeat jobSource identified in the canonical blueprint; verify currency before client reliance.
  • HELP Committee reportSource identified in the canonical blueprint; verify currency before client reliance.

Service boundary

Automation prepares. A qualified human releases.

504Clear is an operational documentation and processing service operated by Your Deputy, Obuke LLC. It is not a law firm and does not provide legal, tax, medical, financial, or other licensed professional advice. Consumer and personal debt matters are not accepted. The client retains its licensed professionals and decision authority. Automation may organize and check records, but a qualified human must review and release every client deliverable. Minimum-necessary data handling and professional review apply.

  • Unsupported facts remain unresolved, never inferred into a client deliverable.
  • Jurisdiction-specific or licensed questions are routed to the client's professional.
  • Every correction retains the source, reviewer, version, and reason for change.

Questions

Know the limits before intake.

Is this legal or professional advice?

No. This is bounded operational documentation and processing support. Licensed judgment remains with the client and its professionals.

Does automation make the final decision?

No. It can organize records, run declared checks, and prepare an exception queue. A qualified human reviews and releases every deliverable.

Is a client portal or CRM already active?

This public site does not claim an active portal integration. Portal access is provisioned only after the relevant backend is configured and independently verified.

What happens when evidence conflicts?

The item is placed in an exception state with its sources and owner. It is not silently resolved or presented as verified.

Fit diagnostic

Send enough context to scope the next conversation—no sensitive files.

Do not submit protected health information, personal financial data, credentials, or confidential client records through this public page.