Every BEO line on the check
All items from the signed BEO, including guarantees, AV, service charges, and room rental, must appear on the banquet check at or above guarantee — verified line by line.
The most rigorous banquet billing completeness pack a hotel can run.
BEOClear assembles a documentation-complete Banquet BEO Completeness Pack — every signed BEO line, guarantee, and change order reconciled against banquet checks and PMS postings, checked against brand income-audit SOPs before a specialist releases it.
Every BEO line item reconciledGuarantee, AV, service charge, room rental verifiedChange-order version controlSpecialist release on every pack5-business-day SLA
Why packs fail
A single unbilled line can leak hundreds in banquet revenue.
A hotel's banquet revenue is only as strong as the billing behind it. Miss a last-minute AV add-on, undercount a consumption bar, forget to enforce the guarantee floor, or fail to post a service charge — and the event's profitability erodes before city-ledger close.
Most hotels run this by hand, from memory, across a stretched income-audit team. The BEO lives in Delphi, the check in the POS, the changes in email — and the reconciliation happens when someone has time. That is exactly where leakage hides.
BEOClear exists to close that gap with a single, exhaustive standard applied identically to every event.
14.9%
average hospitality revenue leakage, with banqueting a named source
The benchmark
Measured against brand SOPs and USALI — line by line.
We do not summarize the process and hope. Every pack is scored against a versioned rule pack tied to brand income-audit checklists and USALI guidelines. These are the provisions each pack is held to.
Change-order version control
All last-minute changes (emails, handwritten markups) are captured and reconciled against the final check; any unbilled change is flagged.
Guarantee floor enforced
The total billed amount is checked against the guarantee minimum; any shortfall is flagged as recoverable variance.
Service charge and tax accuracy
Service charge percentage and applicable taxes are verified against the contract and correctly applied to all taxable items.
Consumption bar reconciliation
For hosted bars, consumption is reconciled against the guarantee; overages are flagged for billing.
AV and ancillary add-ons
All audiovisual, décor, and other ancillary items are checked against the BEO and change orders; missing charges are identified.
How a pack is built
Intake to specialist release, with deterministic gates the AI cannot overrule.
AI extracts and drafts. Deterministic rules — running as code, outside the model — decide what is complete. A human specialist signs every release. That order is never reversed.
01
Banquet Leak Scan
Upload the BEO PDFs, banquet check exports, and contract rate sheet. We return a free completeness read: which lines are missing, which guarantees are under-billed, and which changes are unaccounted for.
02
Evidence & document collection
As your authorized clerical agent, we gather all BEO versions, change-order emails, POS reports, and PMS folios, building a single event file.
03
Grounded reconciliation
The five reconciliation elements are drafted from your validated data and the brand SOP rule pack into field-locked templates — no legal opinions, no invented facts.
04
Deterministic completeness gates
Every BEO line is matched to a check line; guarantees are verified; service charges are calculated; change orders are resolved; any failure blocks release.
05
Specialist release
A hospitality revenue specialist reviews the exception queue and signs the release. High-value or complex events route to senior review first.
06
Delivery
You receive the pack: variance lines, evidence excerpts, recommended rebill actions, and a monthly Recovered Banquet Dollars Statement — ready for the controller to act.
The bar we hold
Rigor you can measure.
100%
Specialist-released
No pack ships without a human signature.
5 days
Standard SLA
From complete intake to released pack.
<1%
Critical-defect target
Tracked against a gold-standard pack library.
4
Reconciliation sources
BEO · POS · PMS · change orders, every applicable event.
Why BEOClear
Built to be the most thorough option a hotel has.
Documentation-complete, by design
The deliverable is completeness itself — every BEO line and change accounted for or explicitly exception-coded. Nothing is left implicit.
Deterministic, not vibes
The gates that decide completeness are code, not a model's opinion. A reconciliation error cannot slip past a brand SOP requirement.
In its lane, on purpose
We prepare documentation and run reconciliations as your clerical agent. We never contact the guest, give legal advice, or execute the rebill.
Engagement
Flat fee, per released pack. No contingency, ever.
Simple, predictable, and aligned with a documentation standard — not a cut of any recovery.
- A free Banquet Leak Scan before you commit — see exactly what is missing.
- One flat fee per released Banquet Completeness Pack; disclosed pass-through search fees.
- Optional fixed-fee senior review for high-value or complex events.
- Optional Monthly Recovered Banquet Dollars Statement for ownership reporting.
FAQ
Questions, answered precisely.
Is BEOClear a law firm?
No. BEOClear, a service of Your Deputy, Obuke LLC, provides documentation-completeness services. It is not a law firm, does not provide legal advice, and does not represent you in any legal matter. Senior review is available and recommended for high-value events.
Do you contact the guest or collect the debt?
Never. BEOClear is not a debt collector and does not contact guests or event organizers. The hotel remains the billing party and is responsible for sending all invoices and corrections.
What makes a pack 'complete'?
Completeness is defined by brand SOPs and USALI: every BEO line reconciled, guarantees enforced, change orders captured, service charges and taxes verified, and consumption bars reconciled. Deterministic gates enforce each one before release.
How fast is it?
The standard SLA is five business days from complete intake to a specialist-released pack. The free Leak Scan is returned much sooner and tells you exactly what is still needed.
How are you priced?
A flat fee per released pack, plus disclosed pass-through search costs. No contingency and no percentage of any recovered amount or sale proceeds.
See what's missing before it costs you revenue.
Start with a free Banquet Leak Scan. Send your BEOs, checks, and contract and we'll return a completeness read against every brand SOP requirement.
Documentation-completeness service · not legal advice · the hotel sends every invoice.