Responsible buyer
Operations, finance, compliance, and program owners accountable for California Pay Data Reporting Filing.
Evidence ledger · executive brief
CaliforniaPayWorks
Make California Pay Data Reporting Filing traceable, exception-led, and ready for human release.
California Government Code §12999 requires private employers with 100 or more payroll employees (and, separately, those with 100 or more labor contractor employees ) who have at least one California employee to file annual pay data reports with the Civil Rights Department (CRD).
californiapaydatareportingfiling
Who this is for
A precise operating owner, not a generic audience.
Cost of the gap
California Government Code §12999 requires private employers with 100 or more payroll employees (and, separately, those with 100 or more labor contractor employees ) who have at least one California employee to file annual pay data reports with the Civil Rights Department (CRD).
Outcome
10 The outcome we sell Deliverable (1) CRD-ready Payroll Employee Report (Excel/CSV).
Decision rule
Proceed only when the source record, service boundary, responsible reviewer, and release criteria can be named before work begins.
Method
The work moves through visible states.
- Scope12 AI-vs-human operations pipeline AI Ingest & normalize HRIS/payroll/establishment extracts; reconcile headcount.
- CollectAI Propose job category, pay band, hours, and demographic field mappings.
- NormalizeRules Threshold, schema, band math, cross-tab, and completeness gates.
- ValidateOperator Clear exception queue: missing self-ID, odd hours, establishment splits.
- ResolveReviewer Approve material mappings; sign internal QA; prepare certifier briefing.
- ReviewAI Generate Excel/CSV package + audit vault hashes.
- ReleaseCustomer Authorized officer certifies & submits on CRD portal; we archive proof.
Engagement
Buy the reviewed outcome, with boundaries written down.
15 Pricing, pricing legality & unit economics Model Primary: per-filing package $2,500–$4,500 for the core Payroll Employee Report (tiered by headcount and establishment count). Add-ons: multi-establishment complexity packs; Labor Contractor Employee Report; rush (<21 days); prior-year remediation. No contingency on penalties avoided — that would look like penalty insurance and misalign incentives. Pricing legality Fixed package fees for compliance preparation are standard.
Release package
- 10 The outcome we sell Deliverable (1) CRD-ready Payroll Employee Report (Excel/CSV).
- (2) Optional Labor Contractor Employee Report when in scope.
- (3) Establishment / snapshot reconciliation workbook.
- (4) Validation & exception memo (what was mapped, what was escalated).
Proof standard
Operating evidence: No verified cycle-time result is published yet. The first result will be calculated from accepted intake through qualified-human release.
Client evidence: No client identity or case narrative is published. A reference may appear only after written permission and factual review.
Volume evidence: No completed-client count is claimed. Counts will be published only after the delivery ledger and provider records reconcile.
Evidence room
Authority comes from traceable sources, not decorative claims.
- California Civil Rights Department — Pay Data ReportingSource identified in the canonical blueprint; verify currency before client reliance.
- CRD — Pay Data Reporting Technical Guidance / Handbook (PDF; check site for latest)Source identified in the canonical blueprint; verify currency before client reliance.
- CRD — Pay Data Reporting FAQ (§12999 coverage)Source identified in the canonical blueprint; verify currency before client reliance.
- California Legislature — SB 464 bill pageSource identified in the canonical blueprint; verify currency before client reliance.
- SB 464 — bill textSource identified in the canonical blueprint; verify currency before client reliance.
- EDD LMID — Size of Business Table 1, 2024 Q3 (xlsx)Source identified in the canonical blueprint; verify currency before client reliance.
- EDD — Size of Business Data landingSource identified in the canonical blueprint; verify currency before client reliance.
- OutSolve — pay data / EEO compliance services (incumbent)Source identified in the canonical blueprint; verify currency before client reliance.
Service boundary
Automation prepares. A qualified human releases.
CaliforniaPayWorks is an operational documentation and processing service operated by Your Deputy, Obuke LLC. It is not a law firm and does not provide legal, tax, medical, financial, or other licensed professional advice. Consumer and personal debt matters are not accepted. The client retains its licensed professionals and decision authority. Automation may organize and check records, but a qualified human must review and release every client deliverable.
- Unsupported facts remain unresolved, never inferred into a client deliverable.
- Jurisdiction-specific or licensed questions are routed to the client's professional.
- Every correction retains the source, reviewer, version, and reason for change.
Questions
Know the limits before intake.
Is this legal or professional advice?
No. This is bounded operational documentation and processing support. Licensed judgment remains with the client and its professionals.
Does automation make the final decision?
No. It can organize records, run declared checks, and prepare an exception queue. A qualified human reviews and releases every deliverable.
Is a client portal or CRM already active?
This public site does not claim an active portal integration. Portal access is provisioned only after the relevant backend is configured and independently verified.
What happens when evidence conflicts?
The item is placed in an exception state with its sources and owner. It is not silently resolved or presented as verified.
Fit diagnostic
Send enough context to scope the next conversation—no sensitive files.
Do not submit protected health information, personal financial data, credentials, or confidential client records through this public page.