24-hour discrepancy reporting
Missouri requires any inventory discrepancy to be documented, investigated, and reported within 24 hours. Our desk drafts the report and maintains the investigation log.
The most rigorous reconciliation desk a cannabis operator can retain.
TraceTrue keeps your physical inventory, point-of-sale ledger, and state track-and-trace system (Metrc/BioTrack) in provable agreement — every week — and hands you a regulator-ready reconciliation and audit-defense file, so a surprise inspection is a formality instead of a license-threatening event.
Every applicable state discrepancy ruleThree-way package-tag-level matchingAI-classified root cause for every varianceSpecialist-adjudicated exception queue5-business-day weekly SLA
Why reconciliations fail
A single unreconciled discrepancy can trigger a fine, suspension, or license revocation.
Every licensed cannabis operator in a track-and-trace state lives under a standing threat: if the product on the shelf does not match the state's Metrc ledger, the operator is presumed out of compliance — and regulators treat honest data-entry errors, POS sync failures, and un-investigated shrinkage the same way they treat diversion until an investigation proves otherwise.
Enforcement is intensifying exactly as operators are cutting staff. Michigan now publishes monthly disciplinary reports where Metrc failures are the leading violation; Maryland fined one dispensary $100,000 and ordered it to buy 18 months of independent monthly audits; Oklahoma suspends licenses over unreconciled counts; Missouri requires discrepancies to be reported within 24 hours; and New York just pushed thousands of licensees onto Metrc for the first time.
Meanwhile the labor that does this work — inventory/compliance specialists at $40k–$70k plus fractional compliance officers at $3,500–$10,000 per month — is exactly the cost distressed operators are shedding. TraceTrue sells the outcome — 'your counts, your POS, and Metrc agree, and you can prove it' — as a flat-fee monthly desk.
$100,000
single Maryland dispensary fine for inventory reconciliation failures
The benchmark
Measured against the letter of every state's discrepancy rules — subsection by subsection.
We do not summarize the law and hope. Every desk is scored against a versioned rule pack tied to the exact text of each state's track-and-trace regulations. These are the provisions each desk is held to.
Metrc tracking failure prevention
Metrc tracking failures are the top violation type in Michigan's monthly disciplinary reports. Our three-way matching catches variances before they become violations.
Mandated third-party monthly audits
A Maryland regulator ordered a dispensary to purchase independent monthly reconciliation audits for 18 months. Our desk meets that requirement with a specialist-signed file each month.
First-year track-and-trace onboarding
New York's entire ~$1.5B market forced onto Metrc in Dec 2025. Our desk provides the reconciliation infrastructure operators need from day one.
Unreconciled count enforcement
Oklahoma suspends licenses over unreconciled counts. Our desk ensures every package tag is accounted for before the inspector arrives.
Recall-exposure checks
Selling recalled product carries per-unit fines. Our desk cross-references inventory against state recall lists and flags affected packages before they reach the customer.
How a desk is run
Intake to specialist release, with deterministic gates the AI cannot overrule.
AI extracts and matches. Deterministic rules — running as code, outside the model — decide what is complete. A human specialist signs every weekly release. That order is never reversed.
01
Compliance Gap Scan
Upload your POS/ERP export and Metrc/BioTrack data. We return a free completeness read: which discrepancies exist, which are critical, and what your state requires.
02
Three-way data ingestion
As your authorized clerical agent, we ingest your physical inventory counts, POS ledger, and state track-and-trace data. AI matches at the package-tag level.
03
AI-classified root cause
Every variance is classified by root cause: data-entry error, POS sync failure, shrinkage, theft, or unaccounted transfer. No manual guesswork.
04
Deterministic completeness gates
All variances must be classified; the 24-hour discrepancy report is drafted; recall-exposure is checked; the audit binder is updated. Any failure blocks release.
05
Specialist adjudication
A compliance specialist reviews the exception queue and signs the weekly release. High-value or multi-state operators route to senior review first.
06
Delivery
You receive the reconciliation file: variance log, root-cause analysis, corrective-entry drafts, 24-hour discrepancy report, recall-exposure report, and the standing inspection-defense binder — ready for the licensee to attest and enter adjustments.
The bar we hold
Rigor you can measure.
100%
Specialist-released
No weekly file ships without a human signature.
5 days
Standard weekly SLA
From data intake to released reconciliation file.
<1%
Critical-defect target
Tracked against a gold-standard reconciliation library.
3
Data sources reconciled
Physical inventory · POS ledger · state track-and-trace, every applicable location.
Why TraceTrue
Built to be the most thorough reconciliation desk a cannabis operator can retain.
Documentation-complete, by design
The deliverable is completeness itself — every variance classified, every discrepancy report drafted, every recall checked. Nothing is left implicit.
Deterministic, not vibes
The gates that decide completeness are code, not a model's opinion. A matching error cannot slip past a statutory requirement.
In its lane, on purpose
We prepare documentation and run searches as your clerical agent. We never attest to entries, give legal advice, or interact with regulators on your behalf.
Engagement
Flat fee, per location per month. No contingency, ever.
Simple, predictable, and aligned with a documentation standard — not a cut of any recovery.
- A free Compliance Gap Scan before you commit — see exactly what discrepancies exist.
- One flat fee per location per month; disclosed pass-through data-ingestion costs if applicable.
- Optional fixed-fee senior review for multi-state operators or high-value inventory.
- Optional Recall-Response Add-on for real-time recall alerts and batch-level traceability.
FAQ
Questions, answered precisely.
Is TraceTrue a law firm?
No. TraceTrue, a service of Your Deputy, Obuke LLC, provides documentation-completeness services. It is not a law firm, does not provide legal advice, and does not represent you in any legal matter. Senior review is available and recommended for multi-state operators or high-value inventory.
Do you interact with regulators or attest to entries?
Never. TraceTrue is not a compliance officer and does not interact with regulators or attest to any inventory adjustment. The licensee remains the legal actor of record and enters all corrective entries.
What makes a reconciliation file 'complete'?
Completeness is defined by the applicable state rules: all variances classified, 24-hour discrepancy report drafted (where required), recall-exposure checked, and the audit binder updated. Deterministic gates enforce each one before release.
How fast is it?
The standard weekly SLA is five business days from complete data intake to a specialist-released file. The free Compliance Gap Scan is returned much sooner and tells you exactly what discrepancies exist.
How are you priced?
A flat fee per location per month, plus disclosed pass-through data-ingestion costs if applicable. No contingency and no percentage of any recovered amount or sale proceeds.
See what discrepancies exist before the inspector does.
Start with a free Compliance Gap Scan. Send your POS/ERP export and Metrc/BioTrack data and we'll return a completeness read against every applicable state discrepancy rule.
Documentation-completeness service · not legal advice · the licensee attests every entry.