Responsible buyer
Target Buyer The primary economic buyer is the owner-operator or office manager at a specialty trade contracting business generating $1M-$15M in annual revenue and running 5-15 concurrent jobs at any given time.
Evidence ledger · operations map
ScopeClear
Make The Trade Contractor Change-Order Capture & Billing Reconciliation traceable, exception-led, and ready for human release.
ScopeClear is a done-for-you, human-plus-AI back-office service that solves a chronic, unglamorous profit leak in the specialty trade contracting industry: verbal, undocumented scope changes that never get billed.
scopecleartradecontractorchangeordercapture
Who this is for
A precise operating owner, not a generic audience.
Cost of the gap
The Painful Problem Field crews verbally agree to scope changes with clients or general contractors on site — "just add the extra outlet," "move this wall two feet," "swap this fixture for the upgraded one" — without written documentation at the moment the change is agreed.
Outcome
Minimum Viable Offer The minimum viable offer is: a free Change Order Leakage Scan (90-day look-back diagnostic on the contractor's existing job files/texts), followed by a monthly retainer ($399-$1,299 depending on job-volume band) covering Same-Day Change Order Capture for all active jobs, plus a 15-20% success fee on any previously-unbilled change orders the Scan surfaces and helps recover.
Decision rule
Proceed only when the source record, service boundary, responsible reviewer, and release criteria can be named before work begins.
Method
The work moves through visible states.
- ScopeService Delivery Workflow Contractor signs up for a free Change Order Leakage Scan; ScopeClear reviews the last 90 days of job files/texts for missed billable changes.
- CollectScan results are presented with a dollar estimate of recoverable revenue; contractor selects a retainer band and, if applicable, agrees to the recovery-fee terms on identified missed changes.
- NormalizeOnboarding: contractor's rate sheet, prior job history, and intake channel (dedicated text number/inbox) are set up; field crew is briefed once, in plain language, on how to report a change (text/photo/voice memo to one number).
- ValidateOngoing: crew reports a change the moment it happens; AI normalizes and drafts within the hour; specialist reviews and approves same day; e-signature packet goes to the client/GC.
- ResolveMonthly: capture-rate report delivered to the contractor showing % of changes captured/billed within 24 hours, plus the running per-job change-order ledger.
- ReviewAt job closeout: reconciliation against the ledger to confirm final billing matches all approved change orders, flagging any gaps for the contractor to chase before the job is fully closed.
- ReleaseRelease the final pack with an audit trail and correction path.
Engagement
Buy the reviewed outcome, with boundaries written down.
Competitor and Budget Validation Budget validation for ScopeClear's retainer pricing comes from the closest available proxy: outsourced construction bookkeeping services already charge this exact buyer segment $400-$1,500/month (some fixed-fee entry points as low as $150/month), per current vendor pricing pages (VERIFIED). ScopeClear's proposed $399-$1,299/month retainer band sits directly inside this proven range, meaning the ask does not require the buyer to accept an unfamiliar price point for outsourced back-office labor — it requires them to accept a new category of outsourced back-office labor at a price they already know they're willing to pay for adjacent services.
Release package
- Minimum Viable Offer The minimum viable offer is: a free Change Order Leakage Scan (90-day look-back diagnostic on the contractor's existing job files/texts), followed by a monthly retainer ($399-$1,299 depending on job-volume band) covering Same-Day Change Order Capture for all active jobs, plus a 15-20% success fee on any previously-unbilled change orders the Scan surfaces and helps recover.
- No software installation, no crew training beyond "text/photo/voice-memo this one number when a change happens," and a same-day signed change-order document as the core deliverable.
- An exception queue with owner, next action, due state, and resolution evidence.
- A human-released operating pack with version history and a correction channel.
Proof standard
Operating evidence: No verified cycle-time result is published yet. The first result will be calculated from accepted intake through qualified-human release.
Client evidence: No client identity or case narrative is published. A reference may appear only after written permission and factual review.
Volume evidence: No completed-client count is claimed. Counts will be published only after the delivery ledger and provider records reconcile.
Evidence room
Authority comes from traceable sources, not decorative claims.
- bls.gov/iag/tgs/iag238.htmSource identified in the canonical blueprint; verify currency before client reliance.
- remotebooksonline.com bookkeeping cost blogSource identified in the canonical blueprint; verify currency before client reliance.
- rhumbix.com change-order cost blogSource identified in the canonical blueprint; verify currency before client reliance.
- payra.com "$52K Leak" blogSource identified in the canonical blueprint; verify currency before client reliance.
- jobtread.com/features/change-ordersSource identified in the canonical blueprint; verify currency before client reliance.
Service boundary
Automation prepares. A qualified human releases.
ScopeClear is an operational documentation and processing service operated by Your Deputy, Obuke LLC. It is not a law firm and does not provide legal, tax, medical, financial, or other licensed professional advice. Consumer and personal debt matters are not accepted. The client retains its licensed professionals and decision authority. Automation may organize and check records, but a qualified human must review and release every client deliverable.
- Unsupported facts remain unresolved, never inferred into a client deliverable.
- Jurisdiction-specific or licensed questions are routed to the client's professional.
- Every correction retains the source, reviewer, version, and reason for change.
Questions
Know the limits before intake.
Is this legal or professional advice?
No. This is bounded operational documentation and processing support. Licensed judgment remains with the client and its professionals.
Does automation make the final decision?
No. It can organize records, run declared checks, and prepare an exception queue. A qualified human reviews and releases every deliverable.
Is a client portal or CRM already active?
This public site does not claim an active portal integration. Portal access is provisioned only after the relevant backend is configured and independently verified.
What happens when evidence conflicts?
The item is placed in an exception state with its sources and owner. It is not silently resolved or presented as verified.
Fit diagnostic
Send enough context to scope the next conversation—no sensitive files.
Do not submit protected health information, personal financial data, credentials, or confidential client records through this public page.