Renewal packet completeness
All required forms, fees, attestations, and supporting documents for each state's license renewal — verified against the current published application checklist.
The most rigorous compliance production engine a multi-site child care operator can use.
CenterComply assembles submit-ready renewal packets, background-check chase follow-ups, and audit-ready CACFP binders — every statutory element, every required clearance, every meal-claim document — checked against the letter of each state's licensing code and USDA CACFP rules before a compliance specialist releases it.
Every state's licensing renewal cadenceFive statutory notice elements, gate-checkedDHSMV · USCG · UCC · judgment lien searchesSpecialist release on every pack5-business-day SLA
Why compliance fails
A single missed renewal or missing clearance can trigger a corrective action plan or a CACFP disallowance.
Multi-site child care operators face a regulatory maze: each state runs its own licensing code, renewal cadence, background-check system, and inspection process. A single missed renewal date across locations can create licensing disruptions, corrective action plans, or temporary closures. A missing staff background check can trigger a hiring freeze. A documentation gap in CACFP meal claims can lead to a twelve-month claim disallowance — one USDA OIG audit documented $6.6M in potentially unsupported claims.
Most operators rely on spreadsheets, wall calendars, or self-serve software dashboards that still require staff to populate, monitor, and act on every item. That is exactly where compliance gaps hide.
CenterComply exists to close that gap with a single, exhaustive standard applied identically to every location.
1 of 5
missing compliance elements is enough to jeopardize a license or funding
The benchmark
Measured against the letter of each state's licensing code and USDA CACFP rules — subsection by subsection.
We do not summarize the law and hope. Every compliance pack is scored against a versioned rule pack tied to the exact text of each state's licensing regulations and CACFP requirements. These are the provisions each pack is held to.
Staff clearance tracking
Every staff member's background-check and fingerprint clearance status tracked against state-specific requirements, with automated chase follow-ups for pending or expired clearances.
Meal-claim documentation
All required meal counts, menus, production records, and sponsor-level documentation assembled into an audit-ready binder per CACFP rules.
Training clearance verification
Required annual training hours and topics verified against state licensing rules, with automated reminders for upcoming deadlines.
Corrective action plan tracking
Open citations and corrective action plans tracked with required response deadlines and documentation.
CACFP audit readiness
Documentation organized to meet USDA OIG audit standards, with a completeness checklist aligned to the most recent audit findings.
How a compliance pack is built
Intake to specialist release, with deterministic gates the AI cannot overrule.
AI extracts and drafts. Deterministic rules — running as code, outside the model — decide what is complete. A human compliance specialist signs every release. That order is never reversed.
01
Compliance Gap Scan
Upload your location roster and current compliance status. We return a free completeness read: which renewals, clearances, and CACFP documents you already have, and which are missing.
02
Evidence & state code synthesis
As your authorized clerical agent, we pull the current state licensing regulations, background-check requirements, and CACFP rules for each location and build a location-specific compliance matrix.
03
Grounded drafting
Renewal packets, clearance chase letters, and CACFP binders are drafted from your validated data and the state-specific rule pack into field-locked templates — no legal opinions, no invented facts.
04
Deterministic completeness gates
Renewal dates reconcile to the state calendar; background-check statuses are verified against state agency portals; CACFP meal counts reconcile to enrollment records. Any failure blocks release.
05
Specialist release
A compliance specialist reviews the exception queue and signs the release. High-value or multi-state operators route to attorney review first.
06
Delivery
You receive the pack: renewal packets, clearance chase letters, CACFP binders, evidence log, and a compliance calendar — ready for the director to sign and submit.
The bar we hold
Rigor you can measure.
100%
Specialist-released
No pack ships without a human signature.
5 days
Standard SLA
From complete intake to released pack.
<1%
Critical-defect target
Tracked against a gold-standard pack library.
50
State codes tracked
Every state's licensing regulations and CACFP rules, updated quarterly.
Why CenterComply
Built to be the most thorough option a multi-site operator has.
Documentation-complete, by design
The deliverable is completeness itself — every renewal element, clearance, and CACFP document accounted for or explicitly exception-coded. Nothing is left implicit.
Deterministic, not vibes
The gates that decide completeness are code, not a model's opinion. A drafting error cannot slip past a statutory requirement.
In its lane, on purpose
We prepare documentation and run searches as your clerical agent. We never contact the state agency, give legal advice, or submit the application.
Engagement
Flat fee, per location per year. No hourly billing, ever.
Simple, predictable, and aligned with a compliance standard — not a percentage of any funding.
- A free Compliance Gap Scan before you commit — see exactly what is missing.
- One flat fee per location per year for ongoing compliance production; disclosed pass-through search fees.
- Optional fixed-fee attorney review for multi-state or high-risk operators.
- Optional CACFP Audit Shield Add-on for full audit representation support.
FAQ
Questions, answered precisely.
Is CenterComply a law firm?
No. CenterComply, a service of Your Deputy, Obuke LLC, provides documentation-completeness services. It is not a law firm, does not provide legal advice, and does not represent you in any legal matter. Attorney review is available and recommended for multi-state or high-risk operators.
Do you contact state agencies or submit applications?
Never. CenterComply is not a licensing consultant and does not contact state agencies or submit applications. The operator remains the licensee and the party responsible for signing and submitting all documents.
What makes a compliance pack 'complete'?
Completeness is defined by the state licensing code and CACFP regulations: all required forms, fees, attestations, clearances, and supporting documents present, verified against the current published requirements. Deterministic gates enforce each one before release.
How fast is it?
The standard SLA is five business days from complete intake to a specialist-released pack. The free Gap Scan is returned much sooner and tells you exactly what is still needed.
How are you priced?
A flat fee per location per year, plus disclosed pass-through search costs. No hourly billing and no percentage of any funding or reimbursement.
See what's missing before it costs you a license or funding.
Start with a free Compliance Gap Scan. Send your location roster and current compliance status and we'll return a completeness read against every applicable state code and CACFP rule.
Documentation-completeness service · not legal advice · the operator signs and submits every document.