Full lease extraction
Rent, term, options, deposits, defaults, and insurance — every field extracted from the lease, amendments, and side letters.
The most rigorous tenant estoppel pack a CRE owner can send.
EstoppelClear assembles a documentation-complete tenant estoppel draft pack — every lease field extracted, every discrepancy flagged, the lender form filled, and the chase desk ready — checked against the lease file and rent roll before a specialist releases it.
Every lease field reconciled to rent rollDiscrepancy & red-flag memo per tenantLender/buyer form fill includedSpecialist release on every pack3-business-day SLA
Why packs fail
A single missing estoppel can delay or derail a closing.
When a multi-tenant asset is sold or refinanced, buyers and lenders require signed tenant estoppel certificates confirming rent, term, deposits, and defaults. Incomplete or inaccurate estoppels delay closings — collection routinely takes 4–8 weeks, and discrepancies discovered late jeopardize price or funding.
Most owners run this by hand, from memory, once or twice a year. The lease file has not been read end-to-end since the last transaction. That is exactly where completeness gaps hide.
EstoppelClear exists to close that gap with a single, exhaustive standard applied identically to every file.
4–8 weeks
typical collection cycle; national tenants take longer
The benchmark
Measured against the lease file and rent roll — field by field.
We do not summarize the lease and hope. Every pack is scored against a versioned rule pack tied to the exact lease documents and rent roll. These are the provisions each pack is held to.
Discrepancy flagging
Every extracted field is cross-checked against the current rent roll; conflicts are flagged in a discrepancy memo before the draft is released.
Form fill compliance
The draft is filled into the lender or buyer's required estoppel form (or landlord template) — no blank fields, no mismatched sections.
Material issues identified
Side letters, default claims, expired terms, or missing documents are summarized in a red-flag memo for counsel review.
Outbound cadence prepared
A tenant contact list, email templates, and escalation timeline are prepared for the optional Chase Desk — no manual setup.
Executed PDF vault
Signed estoppels are vaulted with a discrepancy log and non-response exception report for closing delivery.
How a pack is built
Intake to specialist release, with deterministic gates the AI cannot overrule.
AI extracts and drafts. Deterministic rules — running as code, outside the model — decide what is complete. A human specialist signs every release. That order is never reversed.
01
Deal Gap Scan
Upload the lease file, rent roll, and lender form. We return a free completeness read: which fields and documents you already have, and which are missing.
02
Evidence & extraction
As your authorized clerical agent, we extract every field from the lease, amendments, and side letters into a structured data model.
03
Grounded drafting
The estoppel draft is filled from the extracted data and the lender form — no legal opinions, no invented facts.
04
Deterministic completeness gates
Every field is reconciled to the rent roll; discrepancies are flagged; the form is checked for blanks; any failure blocks release.
05
Specialist release
A lease-admin specialist reviews the exception queue and signs the release. Material legal discrepancies route to client counsel first.
06
Delivery
You receive the pack: per-tenant draft PDF/DOCX, field trace appendix, discrepancy memo, send-ready email pack, and optional Chase Desk until signed PDFs return.
The bar we hold
Rigor you can measure.
100%
Specialist-released
No pack ships without a human signature.
3 days
Standard SLA
From complete intake to released pack.
<5%
Post-release correction target
Tracked against a gold-standard pack library.
4
Reconciliation sources
Lease · amendments · rent roll · lender form, every applicable file.
Why EstoppelClear
Built to be the most thorough option a CRE owner has.
Documentation-complete, by design
The deliverable is completeness itself — every lease field extracted and reconciled, every discrepancy flagged. Nothing is left implicit.
Deterministic, not vibes
The gates that decide completeness are code, not a model's opinion. A drafting error cannot slip past a rent-roll reconciliation.
In its lane, on purpose
We prepare documentation and run chase as your clerical agent. We never give legal advice, negotiate with tenants, or execute the estoppel.
Engagement
Flat fee, per released pack. No hourly billing, ever.
Simple, predictable, and aligned with a documentation standard — not a cut of any recovery.
- A free Deal Gap Scan before you commit — see exactly what is missing.
- One flat fee per released Tenant Estoppel Draft Pack; disclosed pass-through search fees.
- Optional Chase Desk at a per-tenant monthly seat fee.
- Optional attorney review for material legal discrepancies.
FAQ
Questions, answered precisely.
Is EstoppelClear a law firm?
No. EstoppelClear, a service of Your Deputy, Obuke LLC, provides documentation-completeness services. It is not a law firm, does not provide legal advice, and does not represent you in any legal matter. Attorney review is available and recommended for material legal discrepancies.
Do you contact tenants or negotiate terms?
Never. EstoppelClear is not a debt collector and does not contact tenants or negotiate. The landlord remains the party responsible for sending all estoppels and conducting any chase.
What makes a pack 'complete'?
Completeness is defined by the lease file and rent roll: every field extracted, reconciled, and filled into the lender form; discrepancies flagged; red-flag memo prepared. Deterministic gates enforce each one before release.
How fast is it?
The standard SLA is three business days from complete intake to a specialist-released pack. The free Gap Scan is returned much sooner and tells you exactly what is still needed.
How are you priced?
A flat fee per released pack, plus optional Chase Desk seat fees. No hourly billing and no percentage of any transaction proceeds.
See what's missing before it costs you a closing.
Start with a free Deal Gap Scan. Send your lease file, rent roll, and lender form and we'll return a completeness read against every field.
Documentation-completeness service · not legal advice · the landlord sends every estoppel.