As-built drawings
Complete set of as-built drawings marked to show all field changes, verified against the project's record set.
The most rigorous closeout package a GC can deliver.
CloseoutDesk assembles a documentation-complete project closeout package — as-built drawings, O&M manuals, warranties, submittals, test reports, training records, lien waivers, and final payment backup — chased, QC'd, and compiled against the contract's closeout specification before a specialist releases it.
Every closeout spec requirement, gate-checkedAutomated multi-channel chase to every sub and vendorConfidence-scored document extraction & validationSpecialist release on every package5-business-day SLA
Why closeout fails
A single missing document can delay final payment by months.
A commercial construction project's closeout package is the key to releasing retainage — typically 5-10% of contract value. Miss a required O&M manual, an as-built drawing, a warranty certificate, or a lien waiver, and the owner can withhold final payment indefinitely.
Most GCs run closeout by hand, chasing 20-80 subcontractors and dozens of vendors who have already demobilized. The project engineer who would coordinate this is already reassigned. The result: a closeout period that stretches for months, with $280B in delayed payments industrywide annually.
CloseoutDesk exists to close that gap with a single, exhaustive standard applied identically to every project.
66%
of GCs struggle to achieve full closeout on at least 1 in 4 projects
The benchmark
Measured against the contract's closeout specification — item by item.
We do not summarize the spec and hope. Every package is scored against a versioned rule pack tied to the exact closeout specification and submittal log for that project. These are the document categories each package is held to.
O&M manuals
Operations and maintenance manuals for every installed system, compiled per manufacturer requirements and owner format.
Manufacturer warranties
All manufacturer warranties correctly addressed to the owner, with effective dates and coverage periods verified.
Approved submittals
Final approved submittals for all equipment and materials, cross-referenced to installed items.
Test & inspection reports
Commissioning reports, test results, and inspection certificates for all required systems.
Lien waivers & final payment
Final lien waivers from all subcontractors and suppliers, plus complete payment application backup.
How a package is built
Intake to specialist release, with deterministic gates the AI cannot overrule.
AI extracts and drafts. Deterministic rules — running as code, outside the model — decide what is complete. A human specialist signs every release. That order is never reversed.
01
Closeout Gap Scan
Upload the project's closeout specification and submittal log. We return a free completeness read: which documents you already have, and which are missing from each sub and vendor.
02
Automated chase & collection
As your authorized clerical agent, we initiate persistent multi-channel follow-up to every subcontractor and vendor for their outstanding closeout items, with automated reminders and escalation.
03
Document extraction & QC
Every returned document is extracted and validated against its specific requirement using a confidence-scored AI pipeline. Non-compliant documents are flagged for re-submission.
04
Deterministic completeness gates
All required documents are checked against the closeout spec; missing items are tracked; format and content requirements are verified. Any failure blocks release.
05
Specialist release
A closeout specialist reviews the exception queue and signs the release. High-value or complex projects route to senior review first.
06
Delivery
You receive the compiled package: as-builts, O&M manuals, warranties, submittals, test reports, lien waivers, and payment backup — in the owner's required format, with a live outstanding-items dashboard.
The bar we hold
Rigor you can measure.
100%
Specialist-released
No package ships without a human signature.
5 days
Standard SLA
From complete intake to released package.
<1%
Critical-defect target
Tracked against a gold-standard package library.
100%
Spec compliance
Every document verified against the project's closeout specification.
Why CloseoutDesk
Built to be the most thorough option a GC has.
Documentation-complete, by design
The deliverable is completeness itself — every required document accounted for or explicitly exception-coded. Nothing is left implicit.
Deterministic, not vibes
The gates that decide completeness are code, not a model's opinion. A missing document cannot slip past a spec requirement.
In its lane, on purpose
We prepare documentation and run chase as your clerical agent. We never give legal advice, negotiate with owners, or sign contracts on your behalf.
Engagement
Flat fee, per released package. No hourly billing, ever.
Simple, predictable, and aligned with a documentation standard — not a cut of any retainage.
- A free Closeout Gap Scan before you commit — see exactly what is missing.
- One flat fee per released Closeout Package, scaled to project value; disclosed pass-through search fees.
- Optional fixed-fee senior review for complex or high-value projects.
- Optional Rush SLA for accelerated delivery.
FAQ
Questions, answered precisely.
Is CloseoutDesk a law firm?
No. CloseoutDesk, a service of Your Deputy, Obuke LLC, provides documentation-completeness services. It is not a law firm, does not provide legal advice, and does not represent you in any legal matter. Senior review is available and recommended for complex or high-value projects.
Do you contact the owner or negotiate on our behalf?
Never. CloseoutDesk is not a contract administrator and does not contact the project owner or negotiate terms. The GC remains the party responsible for all owner communications and final submission.
What makes a package 'complete'?
Completeness is defined by the project's closeout specification: every required document category present, each document validated against its specific requirement, and all missing items tracked in the dashboard. Deterministic gates enforce each one before release.
How fast is it?
The standard SLA is five business days from complete intake to a specialist-released package. The free Gap Scan is returned much sooner and tells you exactly what is still needed.
How are you priced?
A flat fee per released package, scaled to project value. No hourly billing and no percentage of any retainage or final payment.
See what's missing before it delays your final payment.
Start with a free Closeout Gap Scan. Send your project's closeout spec and submittal log and we'll return a completeness read against every required document category.
Documentation-completeness service · not legal advice · the GC submits every package.