Eligible spend categories
Every marketing invoice is matched to the specific eligible-spend categories defined in the OEM's program — no assumptions, no mismatches.
The most thorough co-op & MDF recovery desk a dealer can hire.
FundClaim Desk assembles a documentation-complete claim package for every eligible co-op and Market Development Fund dollar across every brand you carry — each OEM's program guidelines ingested, every proof-of-performance requirement checked, every submission window tracked — with a human fund-recovery-lead chokepoint before any claim goes out.
Every OEM program guideline ingestedProof-of-performance elements gate-checkedMulti-brand portfolio scanHuman release on every claim package5-business-day SLA
Why claims fail
A single missed deadline or mismatched receipt can void an entire claim.
A dealer's co-op and MDF reimbursement is only as strong as the claim package behind it. Miss a program guideline update, submit the wrong proof-of-performance format, file after the claim window closes, or fail to match a marketing invoice to the correct eligible-spend category — and that dollar is gone, often permanently.
Most dealers run this by hand, across 3-8 different OEM portals, each with its own rules, deadlines, and documentation requirements. The tracking burden is not shrinking; manufacturers are expanding eligible channels (social, video) faster than dealers can keep up.
FundClaim Desk exists to close that gap with a single, exhaustive standard applied identically to every claim.
65%
of dealers describe their OEM co-op relationship as 'complex'
The benchmark
Measured against the letter of each OEM's program guidelines — program by program.
We do not summarize the rules and hope. Every claim is scored against a versioned rule pack tied to the exact text of each OEM's co-op/MDF program guidelines. These are the provisions each claim is held to.
Proof-of-performance requirements
The exact documentation each OEM requires (ad tearsheets, social media screenshots, invoices, performance reports) is assembled and verified before submission.
Claim window & expiration
Every submission is timed to fall within the OEM's claim window, computed deterministically from the program's effective dates — never estimated.
Multi-brand portfolio scan
All brands carried by the dealer are scanned for eligible-but-unclaimed dollars, with no brand left out due to portal complexity or low volume.
Rejection & resubmission handling
Any claim rejected on a technicality is reviewed, corrected, and resubmitted within the allowable window — with a human chokepoint on every response.
Accrual balance reconciliation
Claimed amounts are reconciled against the OEM's accrual account statements to ensure every earned dollar is captured.
How a claim is built
Intake to specialist release, with deterministic gates the AI cannot overrule.
AI extracts and drafts. Deterministic rules — running as code, outside the model — decide what is complete. A human fund-recovery-lead signs every release. That order is never reversed.
01
Free Fund Scan
Upload your brand list and marketing spend records. We return a free completeness read: which OEM programs you're enrolled in, which dollars are eligible but unclaimed, and what documentation is missing.
02
Program guideline ingestion
As your authorized clerical agent, we ingest each OEM's co-op/MDF program guidelines, extract eligible categories, proof requirements, and deadlines, and build a rule pack for each brand.
03
Grounded claim drafting
Claim packages are drafted from your validated spend data and the OEM rule pack into field-locked templates — no legal opinions, no invented facts.
04
Deterministic completeness gates
Spend amounts reconcile to invoices to the penny; proof-of-performance elements are verified; claim windows are checked; any failure blocks release.
05
Specialist release
A fund-recovery-lead reviews the exception queue and signs the release. High-value or complex claims route to additional review first.
06
Submission & tracking
You receive the claim packages, submission confirmations, and a tracking dashboard showing status, deadlines, and recovered amounts — ready for the dealer to submit or for us to submit on your behalf.
The bar we hold
Rigor you can measure.
100%
Specialist-released
No claim ships without a human signature.
5 days
Standard SLA
From complete intake to released claim package.
<1%
Critical-defect target
Tracked against a gold-standard claim library.
3+
OEM program sources
Every brand's guidelines ingested, every applicable file.
Why FundClaim Desk
Built to be the most thorough option a dealer has.
Documentation-complete, by design
The deliverable is completeness itself — every program element and proof requirement accounted for or explicitly exception-coded. Nothing is left implicit.
Deterministic, not vibes
The gates that decide completeness are code, not a model's opinion. A drafting error cannot slip past a program requirement.
In its lane, on purpose
We prepare documentation and run scans as your clerical agent. We never contact the OEM, give legal advice, or make representations on your behalf.
Engagement
Flat fee, per released claim package. No contingency, ever.
Simple, predictable, and aligned with a documentation standard — not a cut of any recovery.
- A free Fund Scan before you commit — see exactly what is missing.
- One flat fee per released claim package; disclosed pass-through search fees.
- Optional fixed-fee specialist review for high-value or complex claims.
- Optional Continuity Add-on for ongoing monitoring and resubmission handling.
FAQ
Questions, answered precisely.
Is FundClaim Desk a law firm?
No. FundClaim Desk, a service of Your Deputy, Obuke LLC, provides documentation-completeness services. It is not a law firm, does not provide legal advice, and does not represent you in any legal matter. Specialist review is available and recommended for high-value or complex claims.
Do you contact the OEM or collect the funds?
Never. FundClaim Desk is not a debt collector and does not contact OEMs or fund administrators. The dealer remains the claimant and the party responsible for submitting claims and receiving reimbursements.
What makes a claim 'complete'?
Completeness is defined by the OEM's program guidelines: eligible spend categories matched, proof-of-performance elements present, claim window verified, and accrual balances reconciled. Deterministic gates enforce each one before release.
How fast is it?
The standard SLA is five business days from complete intake to a specialist-released claim package. The free Fund Scan is returned much sooner and tells you exactly what is still needed.
How are you priced?
A flat fee per released claim package, plus disclosed pass-through search costs. No contingency and no percentage of any recovered amount.
See what's missing before it costs you a reimbursement.
Start with a free Fund Scan. Send your brand list and marketing spend records and we'll return a completeness read against every OEM program guideline.
Documentation-completeness service · not legal advice · the dealer submits every claim.