Full remittance extraction
Every deduction line from UNFI, KeHE, and retailer remittances is extracted and classified by code — MCB, spoilage, freight, compliance, promo — with dollar amounts and dates.
The most rigorous deduction recovery desk for emerging CPG brands.
Distributor Deduction Recovery Desk validates and disputes invalid deductions from UNFI, KeHE, and big-box retailers — every remittance line, every deduction code, every dispute window — checked against your promo calendar and contracts before a specialist files.
Every deduction code classified and matchedPromo calendar & contract validationUNFI · KeHE · retailer portal disputesSpecialist review on every dispute5-business-day SLA
Why deductions go unrecovered
A single missed window can cost you thousands.
Emerging CPG brands lose 2–5% of gross revenue to distributor and retailer deductions — MCBs, spoilage, freight, compliance fines, and promotional chargebacks. Industry estimates say 40–60% of these deductions are invalid, duplicated, or unauthorized.
Dispute windows are short: Amazon Vendor Central gives you 30 days, Kroger 45, Target and Costco 60, Walmart 90. Win rates collapse from 75–80% in the first week to 15–20% after 60 days. Most emerging brands lack the staff to chase every deduction — the founder or fractional CFO is the de facto deduction analyst.
Distributor Deduction Recovery Desk exists to close that gap with a single, exhaustive standard applied identically to every file.
40–60%
of deductions are invalid or disputable — and most go unchallenged
The benchmark
Measured against every deduction code and contract clause.
We do not guess which deductions are valid. Every remittance is parsed, every deduction code classified, and each charge matched against your authorized promotion calendar and distributor agreements. These are the elements each recovery pack is held to.
Authorized promotion validation
Each promotional deduction is cross-referenced against your signed promotion calendar and rate cards. Unauthorized or overcharged deductions are flagged for dispute.
Contractual rate verification
Freight allowances, compliance fines, and unsaleable rates are checked against your distributor agreement and published rate schedules. Discrepancies are documented.
Deadline-driven filing
Every dispute is filed within the applicable window — 30 days for Amazon, 45 for Kroger, 60 for Target/Costco, 90 for Walmart — tracked deterministically.
Proof package compilation
Supporting documents — signed promos, rate cards, delivery receipts, photos — are gathered and organized into a dispute-ready evidence packet per portal requirements.
End-to-end filing
Disputes are filed in UNFI's dispute process, KeHE's K-Solve, and retailer portals. Status is chased weekly until resolution or denial.
How a recovery pack is built
Intake to specialist filing, with deterministic gates the AI cannot overrule.
AI extracts and drafts. Deterministic rules — running as code, outside the model — decide what is complete. A human specialist reviews every dispute before filing. That order is never reversed.
01
Deduction Scan
Upload your latest remittances and promo calendar. We return a free completeness read: which deductions are likely invalid, which windows are closing, and what evidence you need.
02
Remittance & contract ingestion
As your authorized agent, we ingest remittance PDFs, portal exports, promo calendars, and distributor agreements. AI extracts every deduction line and classifies it.
03
Validity determination
Each deduction is matched against your promo calendar and contracts. Invalid, duplicated, or overcharged deductions are flagged with a reason code and evidence list.
04
Deterministic completeness gates
Dispute window is verified; evidence packet is checked for all required documents; amounts reconcile to the remittance. Any failure blocks filing.
05
Specialist review & filing
A recovery specialist reviews the exception queue and signs off. Disputes are filed in the appropriate portal. High-value or complex disputes route to attorney review first.
06
Status tracking & reporting
You receive a dashboard: disputes filed, amounts disputed, recoveries received, and upcoming deadlines. Status is chased weekly until resolution.
The bar we hold
Rigor you can measure.
100%
Specialist-reviewed
No dispute is filed without a human signature.
5 days
Standard SLA
From complete intake to filed dispute.
<1%
Critical-defect target
Tracked against a gold-standard dispute library.
4
Portal types supported
UNFI · KeHE · Amazon · retailer direct.
Why Distributor Deduction Recovery Desk
Built to be the most thorough option an emerging brand has.
Documentation-complete, by design
The deliverable is completeness itself — every deduction validated, every dispute filed with full evidence, or explicitly exception-coded. Nothing is left implicit.
Deterministic, not vibes
The gates that decide validity are code, not a model's opinion. A missed window cannot slip past a statutory requirement.
In its lane, on purpose
We prepare documentation and file disputes as your clerical agent. We never contact the retailer or distributor directly, give legal advice, or guarantee recovery.
Engagement
Flat fee per dispute filed, plus a small monthly monitoring fee. No contingency, ever.
Simple, predictable, and aligned with a documentation standard — not a cut of any recovery.
- A free Deduction Scan before you commit — see exactly which deductions are invalid and which windows are closing.
- One flat fee per dispute filed; disclosed pass-through portal fees if any.
- Optional fixed-fee attorney review for high-value or complex disputes.
- Optional Monitoring Add-on for weekly status chasing and deadline alerts.
FAQ
Questions, answered precisely.
Is Distributor Deduction Recovery Desk a law firm?
No. Distributor Deduction Recovery Desk, a service of Your Deputy, Obuke LLC, provides documentation-completeness and dispute-filing services. It is not a law firm, does not provide legal advice, and does not represent you in any legal matter. Attorney review is available and recommended for high-value or complex disputes.
Do you contact the retailer or distributor?
Never. Distributor Deduction Recovery Desk does not contact retailers or distributors directly. The brand remains the claimant and the party responsible for all communications. We prepare and file disputes on your behalf as your clerical agent.
What makes a dispute 'complete'?
Completeness is defined by the portal's requirements: all required evidence attached, deduction code matched to contract, amount reconciled, and dispute filed within the window. Deterministic gates enforce each one before filing.
How fast is it?
The standard SLA is five business days from complete intake to a specialist-filed dispute. The free Deduction Scan is returned much sooner and tells you exactly which deductions are invalid and which windows are closing.
How are you priced?
A flat fee per dispute filed, plus a small monthly monitoring fee. No contingency and no percentage of any recovered amount.
See what's being deducted before it's too late to dispute.
Start with a free Deduction Scan. Send your latest remittances and promo calendar and we'll return a completeness read against every deduction code and dispute window.
Documentation-completeness service · not legal advice · the brand files every dispute.