Safety policy and objectives
The accountable executive's signed policy, safety objectives, and organizational structure — all present, or the pack does not release.
The most rigorous Part 5 SMS declaration readiness desk a Part 135 operator can use.
FlightProof assembles a documentation-complete SMS declaration evidence pack — every required element, every hazard register entry, every SRM worksheet, every audit record, and the final Declaration of Compliance — checked against the letter of 14 CFR Part 5 before a specialist releases it.
Every subsection of 14 CFR Part 5Four SMS components, gate-checkedHazard report · SRM · audit · training recordsSpecialist release on every pack5-business-day SLA
Why declarations fail
A single missing element can delay your declaration past the deadline.
A Part 135 operator's Declaration of Compliance is only as strong as the evidence behind it. Miss one of the four SMS components, skip a required hazard classification, mis-time a management review, or fail to document a safety risk assessment — and the declaration can be rejected, delayed, or expose the operator to enforcement.
Most operators run this by hand, from memory, with a director of operations already flying the line. The regulation has not been read end-to-end since the last time it mattered. That is exactly where completeness gaps hide.
FlightProof exists to close that gap with a single, exhaustive standard applied identically to every file.
1 of 4
missing SMS components is enough to jeopardize a declaration
The benchmark
Measured against the letter of the regulation — subsection by subsection.
We do not summarize the law and hope. Every pack is scored against a versioned rule pack tied to the exact text of 14 CFR Part 5. These are the provisions each pack is held to.
Hazard identification and reporting
A functioning hazard reporting system with classified reports, a hazard register, and evidence of employee reporting without reprisal.
Safety risk assessment
SRM worksheets for each identified hazard, with risk probability and severity, mitigation actions, and acceptance by the accountable executive.
Safety performance monitoring
Safety performance indicators, monitoring data, and audit records — established by search, not assumption.
Management review
Documented management reviews at least annually, with findings, decisions, and action items tracked to closure.
Continuous improvement
Evidence of corrective actions, trend analysis, and updates to the SMS based on audit and review findings.
How a pack is built
Intake to specialist release, with deterministic gates the AI cannot overrule.
AI extracts and drafts. Deterministic rules — running as code, outside the model — decide what is complete. A human specialist signs every release. That order is never reversed.
01
Declaration Readiness Scan
Upload your existing SMS documents and operational data. We return a free completeness read: which Part 5 elements you already have, and which are missing.
02
Evidence & gap analysis
As your authorized clerical agent, we review your manuals, hazard reports, training records, and audit history to build a gap and remediation plan.
03
Grounded drafting
The four SMS components are drafted from your validated data and the Part 5 rule pack into field-locked templates — no legal opinions, no invented facts.
04
Deterministic completeness gates
Hazard register entries reconcile to reports; SRM worksheets are verified; management review minutes are complete; training records are current. Any failure blocks release.
05
Specialist release
An aviation safety specialist reviews the exception queue and signs the release. High-value or complex operators route to attorney review first.
06
Delivery
You receive the pack: declaration evidence file, hazard register, SRM worksheets, audit records, training tracker, management review packets, and the final Declaration of Compliance — ready for the accountable executive to sign and submit.
The bar we hold
Rigor you can measure.
100%
Specialist-released
No pack ships without a human signature.
5 days
Standard SLA
From complete intake to released pack.
<1%
Critical-defect target
Tracked against a gold-standard pack library.
4
SMS components
Safety policy · SRM · safety assurance · safety promotion, every applicable file.
Why FlightProof
Built to be the most thorough option an operator has.
Documentation-complete, by design
The deliverable is completeness itself — every Part 5 element and evidence item accounted for or explicitly exception-coded. Nothing is left implicit.
Deterministic, not vibes
The gates that decide completeness are code, not a model's opinion. A drafting error cannot slip past a regulatory requirement.
In its lane, on purpose
We prepare documentation and run evidence assembly as your clerical agent. We never make risk-acceptance decisions, give legal advice, or sign the declaration.
Engagement
Flat fee, per released pack. No hourly billing, ever.
Simple, predictable, and aligned with a documentation standard — not a cut of any recovery.
- A free Declaration Readiness Scan before you commit — see exactly what is missing.
- One flat fee per released SMS Declaration Evidence Pack; disclosed pass-through costs for any third-party audits.
- Optional fixed-fee attorney review for complex or multi-certificate operators.
- Optional Managed Safety Desk subscription for ongoing hazard report processing, SRM updates, and audit preparation.
FAQ
Questions, answered precisely.
Is FlightProof a law firm?
No. FlightProof, a service of Your Deputy, Obuke LLC, provides documentation-completeness services. It is not a law firm, does not provide legal advice, and does not represent you in any legal matter. Attorney review is available and recommended for complex or high-value operators.
Do you make risk-acceptance decisions or sign the declaration?
Never. FlightProof does not make safety risk acceptance decisions or sign the Declaration of Compliance. The accountable executive retains all risk-acceptance authority and signs the declaration, exactly as Part 5 requires.
What makes a pack 'complete'?
Completeness is defined by the regulation: the four SMS components (policy, SRM, safety assurance, safety promotion) with documented evidence, hazard register reconciled, SRM worksheets completed, management reviews documented, training records current, and the declaration evidence file assembled. Deterministic gates enforce each one before release.
How fast is it?
The standard SLA is five business days from complete intake to a specialist-released pack. The free Declaration Readiness Scan is returned much sooner and tells you exactly what is still needed.
How are you priced?
A flat fee per released pack, plus disclosed pass-through costs. No hourly billing and no percentage of any recovery or grant.
See what's missing before the deadline catches you.
Start with a free Declaration Readiness Scan. Send your existing SMS documents and operational data and we'll return a completeness read against every subsection of 14 CFR Part 5.
Documentation-completeness service · not legal advice · the accountable executive signs every declaration.