A&D record completeness
Every acquisition and disposition entry must include manufacturer, importer, serial number, type, model, caliber/gauge, and transaction date — all present and internally consistent, or the file does not release.
The most rigorous ATF inspection-readiness file an FFL can have.
AuditBound ingests your A&D bound-book export, Form 4473s, multiple-sales reports, and theft/loss history — cross-references every record against the maintained 27 CFR Parts 478/479 recordkeeping model and ATF's published inspection checklist — flags every gap by severity before an ATF Industry Operations Investigator finds it — and produces a certified inspection-readiness file and corrective-action plan reviewed by a firearms-compliance attorney or former-ATF-IOI-credentialed reviewer.
Every subsection of 27 CFR Parts 478/479ATF's own published inspection checklistA&D · 4473 · 3310.4 · theft/loss cross-referenceAttorney or former-IOI review on every file5-business-day SLA
Why files fail
A single recordkeeping error can end your license.
In FY2024, ATF conducted 9,696 compliance inspections across roughly 128,690 active FFLs. Only 54% came back with zero violations — meaning an estimated 46% of inspected dealers were cited for at least one violation, the overwhelming majority of which were recordkeeping errors (Form 4473 completion and A&D disposition-record errors), not straw purchases or sales to prohibited persons.
License revocations climbed from 88 in FY2022 to 157 in FY2023 to 195 in FY2024 — a 122% increase in two years — and federal courts have upheld that a single willful recordkeeping violation is legally sufficient grounds for revocation.
Most dealers run compliance by hand, between customers, using whatever bound-book software they already have. The regulations have not been read end-to-end since the last inspection. That is exactly where gaps hide.
AuditBound exists to close that gap with a single, exhaustive standard applied identically to every file.
46%
of inspected FFLs cited with at least one violation in FY2024
The benchmark
Measured against the letter of the regulation — subsection by subsection.
We do not summarize the law and hope. Every file is scored against a versioned rule pack tied to the exact text of 27 CFR Parts 478/479 and ATF's published inspection checklist. These are the provisions each file is held to.
Form 4473 completion
All 24 fields completed legibly, buyer identification verified, NICS check documented, and any corrections initialed and dated — cross-referenced against the corresponding A&D entry.
Multiple-sales reporting
ATF Form 3310.4 filed by close of business on the day of sale for any two or more handguns within five business days — verified against the A&D log and 4473s.
Theft/loss reporting
Any theft or loss of a firearm reported to ATF within 48 hours — evidence of filing and any subsequent correspondence checked.
Digital 4473 storage
Electronic Form 4473s must be stored in a non-alterable format with audit trail — verified against the dealer's storage system.
NFA transfer records
Forms 3, 4, 5 reconciled against physical inventory and A&D entries — any discrepancy flagged as critical.
How a file is built
Intake to credentialed reviewer release, with deterministic gates the AI cannot overrule.
AI extracts and drafts. Deterministic rules — running as code, outside the model — decide what is complete. A firearms-compliance attorney or former-ATF-IOI-credentialed reviewer signs every release. That order is never reversed.
01
Compliance Gap Scan
Upload your A&D bound-book export, a sample of completed 4473s, your 3310.4 log, and theft/loss history. We return a free completeness read: which regulatory elements and cross-references you already have, and which are missing.
02
Evidence & record ingestion
As your authorized clerical agent, we ingest your records from whatever POS or bound-book software you use — FastBound, e4473, Bravo Store Systems, Rapid Gun Systems, Trident 1, Orchid eBound, or manual exports — and build a unified compliance database.
03
Grounded cross-referencing
Every A&D entry is matched to a corresponding 4473; every multiple-sales trigger is checked against the 3310.4 log; every theft/loss is verified against ATF correspondence — all cross-referenced deterministically.
04
Deterministic completeness gates
All 24 4473 fields checked; A&D entries reconciled to inventory; multiple-sales timestamps verified; theft/loss 48-hour window confirmed; NFA transfers reconciled. Any failure blocks release.
05
Credentialed reviewer release
A firearms-compliance attorney or former-ATF-IOI-credentialed reviewer reviews the exception queue and signs the release. High-value or complex files route to attorney review first.
06
Delivery
You receive the file: inspection-readiness summary, gap report by severity, corrective-action plan, evidence log, and a certified-readiness letter — ready for the dealer to present at the next inspection.
The bar we hold
Rigor you can measure.
100%
Credentialed-reviewer-released
No file ships without a human signature from a firearms-compliance attorney or former-ATF-IOI.
5 days
Standard SLA
From complete intake to released file.
<1%
Critical-defect target
Tracked against a gold-standard file library built from ATF inspection checklists.
6
Regulatory sources
27 CFR Parts 478/479, ATF Rulings, ATF Quick Reference Guide, ATF Best Practices, NFA Handbook, and published IOI checklists.
Why AuditBound
Built to be the most thorough option an FFL has.
Documentation-complete, by design
The deliverable is completeness itself — every regulatory element and cross-reference accounted for or explicitly exception-coded. Nothing is left implicit.
Deterministic, not vibes
The gates that decide completeness are code, not a model's opinion. A drafting error cannot slip past a regulatory requirement.
In its lane, on purpose
We prepare documentation and run cross-references as your clerical agent. We never contact ATF, give legal advice, or represent you in any enforcement matter.
Engagement
Flat fee, per location-snapshot and per location-month of monitoring. No hourly billing, ever.
Simple, predictable, and aligned with a documentation standard — not tied to any enforcement or litigation outcome.
- A free Compliance Gap Scan before you commit — see exactly what is missing.
- One flat fee per released Inspection-Readiness File; disclosed pass-through costs for any third-party record retrieval.
- Optional fixed-fee attorney review for complex or high-value files.
- Optional Monthly Monitoring Add-on for continuous gap detection and updated readiness status.
FAQ
Questions, answered precisely.
Is AuditBound a law firm?
No. AuditBound, a service of Your Deputy, Obuke LLC, provides documentation-completeness services. It is not a law firm, does not provide legal advice, and does not represent you in any legal matter. Attorney review is available and recommended for complex or high-value files.
Do you contact ATF or represent me in an inspection?
Never. AuditBound is not a legal representative and does not contact ATF or accompany you during an inspection. The FFL remains the licensee and the party responsible for all interactions with ATF.
What makes a file 'complete'?
Completeness is defined by the regulations: every A&D entry reconciled to a 4473, every multiple-sales report filed on time, every theft/loss reported within 48 hours, NFA transfers reconciled, and all fields checked against 27 CFR Parts 478/479 and ATF's published checklist. Deterministic gates enforce each one before release.
How fast is it?
The standard SLA is five business days from complete intake to a credentialed-reviewer-released file. The free Gap Scan is returned much sooner and tells you exactly what is still needed.
How are you priced?
A flat fee per released Inspection-Readiness File, plus disclosed pass-through costs. No hourly billing and no contingency on any enforcement or litigation outcome.
See what's missing before ATF finds it.
Start with a free Compliance Gap Scan. Send your A&D export, sample 4473s, and other records — we'll return a completeness read against every subsection of 27 CFR Parts 478/479 and ATF's inspection checklist.
Documentation-completeness service · not legal advice · the FFL remains the licensee.