Rate-table compliance
Every timekeeper's rate is verified against the client's approved rate table; unapproved timekeepers are flagged and reduced.
The most rigorous legal bill review a mid-market carrier can deploy.
ClearLAE assembles a documentation-complete legal bill review pack — every line item checked against your billing guidelines, every reduction attorney-supervised, every exception report defensible for reinsurers and regulators — before a specialist releases it.
Every line item against your billing guidelinesAttorney-supervised exception reportsDollarized reductions that survive appealQuarterly panel-counsel scorecards5-business-day SLA
Why leakage persists
A single unchecked invoice can cost thousands — year after year.
Roughly 56% of defense invoices contain errors or guideline violations: block billing, vague entries, unapproved timekeepers, rate creep, intra-office conferencing, clerical work billed at attorney rates, unbudgeted research, and math errors. At a $10M defense-spend organization, 5–10% leakage is $500k–$1M/yr walking out the door.
Most mid-market carriers, MGAs, TPAs, and risk pools review invoices by hand — adjusters with 120-file caseloads skimming PDFs. Rules-only e-billing software either under-flags or floods counsel with petty deductions that poison panel relationships. The enterprise programs are sized for $100M+ spend.
ClearLAE exists to close that gap with a single, exhaustive standard applied identically to every file.
5–10%
typical legal-spend leakage without a bill-review program
The benchmark
Measured against your billing guidelines — line by line.
We do not summarize the guidelines and hope. Every pack is scored against a versioned rule pack tied to the exact text of your published litigation billing guidelines. These are the provisions each pack is held to.
Block-billing & vagueness
Narratives are read by AI to detect block-billed entries and vague descriptions (e.g., 'review file') — the leading cause of line-item rejections.
Prohibited & clerical tasks
Intra-office conferencing, clerical work, excessive research, and other non-compensable tasks are identified and deducted per guidelines.
Math accuracy & duplication
All arithmetic is verified; duplicate entries across timekeepers or dates are flagged and eliminated.
Reasonableness & necessity
For flagged lines, a licensed attorney or senior auditor reviews the narrative against the case phase and litigation plan to determine if the work was reasonable and necessary.
Audit trail & appeal support
Every reduction is documented with the guideline citation and a clear rationale, producing an exception report that survives law-firm appeal and regulatory scrutiny.
How a pack is built
Intake to specialist release, with deterministic gates the AI cannot overrule.
AI extracts and drafts. Deterministic rules — running as code, outside the model — decide what is complete. A human specialist signs every release. That order is never reversed.
01
Leakage Gap Scan
Upload a sample of recent invoices and your billing guidelines. We return a free completeness read: which guideline elements are being missed and the estimated leakage percentage.
02
Invoice ingestion & normalization
As your authorized clerical agent, we ingest LEDES 1998B files or PDF invoices, normalize them to a structured format, and extract all line-item data.
03
AI-driven extraction & coding
LLM narrative reading extracts task codes, detects block-billing and vagueness, and codes each line against the guideline rule pack.
04
Deterministic completeness gates
Rate-table compliance is verified; math is checked; prohibited tasks are flagged; any failure blocks release.
05
Attorney-supervised review
A licensed attorney or senior auditor reviews the exception queue, adjudicates reasonableness, and signs the reduction report.
06
Delivery
You receive the pack: audited invoice with reductions, exception report with guideline citations, appeal-ready documentation, and quarterly panel-counsel scorecards.
The bar we hold
Rigor you can measure.
100%
Attorney-supervised
No reduction ships without a human signature.
5 days
Standard SLA
From complete intake to released pack.
<1%
Critical-defect target
Tracked against a gold-standard pack library.
56%
Industry error rate
Percentage of invoices with errors or guideline violations.
Why ClearLAE
Built to be the most thorough option a mid-market carrier has.
Documentation-complete, by design
The deliverable is completeness itself — every line item checked against your guidelines, every reduction documented with a citation. Nothing is left implicit.
Deterministic, not vibes
The gates that decide completeness are code, not a model's opinion. A drafting error cannot slip past a guideline requirement.
In its lane, on purpose
We prepare documentation and run searches as your clerical agent. We never contact the law firm, give legal advice, or conduct the sale.
Engagement
Flat fee, per reviewed invoice. No contingency, ever.
Simple, predictable, and aligned with a documentation standard — not a cut of any recovery.
- A free Leakage Gap Scan before you commit — see exactly what is missing.
- One flat fee per reviewed invoice; disclosed pass-through search fees.
- Optional fixed-fee attorney review for high-value or complex matters.
- Optional quarterly panel-counsel scorecards and trend reports.
FAQ
Questions, answered precisely.
Is ClearLAE a law firm?
No. ClearLAE, a service of Your Deputy, Obuke LLC, provides documentation-completeness services. It is not a law firm, does not provide legal advice, and does not represent you in any legal matter. Attorney review is available and recommended for high-value or complex matters.
Do you contact the law firm or collect the debt?
Never. ClearLAE is not a debt collector and does not contact law firms or claimants. The carrier remains the party responsible for all communications with counsel.
What makes a pack 'complete'?
Completeness is defined by your billing guidelines: every line item checked against rate tables, prohibited tasks, block-billing rules, and reasonableness standards. Deterministic gates enforce each one before release.
How fast is it?
The standard SLA is five business days from complete intake to a specialist-released pack. The free Leakage Scan is returned much sooner and tells you exactly what is still needed.
How are you priced?
A flat fee per reviewed invoice, plus disclosed pass-through search costs. No contingency and no percentage of any recovered amount.
See what's missing before it costs you another dollar.
Start with a free Leakage Gap Scan. Send a sample of recent invoices and your billing guidelines, and we'll return a completeness read against every guideline element.
Documentation-completeness service · not legal advice · the carrier sends every notice.