Three-way reconciliation
Bank statement balance, trust general ledger balance, and sum of individual client sub-ledgers — all three must match to the penny, or the pack does not release.
The most rigorous Rule 1.15 reconciliation pack a law firm can receive.
Our engine assembles a documentation-complete monthly reconciliation pack — every statutory element, every required ledger match, the three-way balance test, exception log, and audit-ready binder — checked against the letter of ABA Model Rule 1.15 and state analogs before a licensed legal bookkeeper releases it.
Every subsection of ABA Model Rule 1.15Three-way reconciliation to the pennyPer-client sub-ledger verificationLicensed bookkeeper review on every pack5-business-day SLA
Why reconciliations fail
A single missing element can trigger bar discipline.
A law firm's trust account compliance is only as strong as the monthly reconciliation behind it. Miss one of the three balances, skip a per-client ledger, mis-time the reconciliation, or fail to identify an exception — and the firm can face bar complaints, overdraft notifications, or even disbarment.
Most firms run this by hand, from memory, once a month. The rule has not been read end-to-end since the last audit. That is exactly where compliance gaps hide.
Our engine exists to close that gap with a single, exhaustive standard applied identically to every file.
1 of 3
missing balance elements is enough to jeopardize compliance
The benchmark
Measured against the letter of the rule — subsection by subsection.
We do not summarize the law and hope. Every pack is scored against a versioned rule pack tied to the exact text of ABA Model Rule 1.15 and its state analogs. These are the provisions each pack is held to.
Per-client sub-ledgers
Every client matter with a trust balance must have a contemporaneous sub-ledger showing all deposits, disbursements, and running balance.
Monthly frequency
Reconciliation must be performed at least monthly; our pack verifies the period and ensures no gap exceeds 30 days.
Exception identification
Unidentified deposits, potential commingling, negative client balances, and stale checks are flagged and must be resolved or explained.
Record retention
All records must be retained for at least five years after termination of representation; our pack includes a retention checklist.
Overdraft notification compliance
In 35 states, a bounced trust check triggers automatic bar notification; our reconciliation screens for potential overdrafts before they occur.
How a pack is built
Intake to licensed bookkeeper release, with deterministic gates the AI cannot overrule.
AI extracts and drafts. Deterministic rules — running as code, outside the model — decide what is complete. A licensed legal bookkeeper signs every release. That order is never reversed.
01
Compliance Gap Scan
Upload your trust bank statement and ledger export. We return a free compliance read: which reconciliation elements you already have, and which are missing.
02
Data ingestion & matching
As your authorized clerical agent, we ingest the bank statement, trust general ledger, and client sub-ledgers, and match transactions to matters using AI.
03
Grounded reconciliation
The three-way balance test is performed deterministically. Any discrepancy is flagged as an exception and traced to the source.
04
Deterministic completeness gates
All three balances reconcile to the penny; per-client sub-ledgers are verified; exceptions are resolved or explained; record retention is confirmed. Any failure blocks release.
05
Licensed bookkeeper release
A licensed legal bookkeeper reviews the exception queue and signs the reconciliation. High-value or complex matters route to attorney review first.
06
Delivery
You receive the pack: signed reconciliation statement, exception log, per-client sub-ledger summaries, audit-ready binder, and a compliance calendar for the next month.
The bar we hold
Rigor you can measure.
100%
Bookkeeper-released
No pack ships without a licensed human signature.
5 days
Standard SLA
From complete intake to released pack.
<1%
Critical-defect target
Tracked against a gold-standard pack library.
3
Balance checks
Bank statement, trust ledger, client sub-ledgers — every applicable file.
Why our engine
Built to be the most thorough option a firm has.
Documentation-complete, by design
The deliverable is completeness itself — every reconciliation element and ledger match accounted for or explicitly exception-coded. Nothing is left implicit.
Deterministic, not vibes
The gates that decide completeness are code, not a model's opinion. A matching error cannot slip past a balance requirement.
In its lane, on purpose
We prepare documentation and run reconciliations as your clerical agent. We never give legal advice, contact your clients, or manage your trust account.
Engagement
Flat fee, per released pack. No contingency, ever.
Simple, predictable, and aligned with a compliance standard — not a cut of any recovery.
- A free Compliance Gap Scan before you commit — see exactly what is missing.
- One flat fee per released Monthly Reconciliation Pack; disclosed pass-through search fees.
- Optional fixed-fee attorney review for complex or high-value matters.
- Optional Annual Audit Binder Add-on for year-end compilation and state bar filing support.
FAQ
Questions, answered precisely.
Is your service a law firm?
No. Our service, a service of Your Deputy, Obuke LLC, provides documentation-completeness services. It is not a law firm, does not provide legal advice, and does not represent you in any legal matter. Attorney review is available and recommended for complex or high-value matters.
Do you contact my clients or manage my trust account?
Never. We are not a debt collector and do not contact your clients or manage your trust account. The firm remains the fiduciary and the party responsible for all client funds.
What makes a pack 'complete'?
Completeness is defined by the rule: the three-way balance test passed to the penny, per-client sub-ledgers verified, exceptions resolved or explained, and record retention confirmed. Deterministic gates enforce each one before release.
How fast is it?
The standard SLA is five business days from complete intake to a bookkeeper-released pack. The free Gap Scan is returned much sooner and tells you exactly what is still needed.
How are you priced?
A flat fee per released pack, plus disclosed pass-through search costs. No contingency and no percentage of any recovered amount or sale proceeds.
See what's missing before it costs you your license.
Start with a free Compliance Gap Scan. Send your trust bank statement and ledger export and we'll return a compliance read against every subsection of Rule 1.15.
Documentation-completeness service · not legal advice · the firm remains the fiduciary.