US patent maintenance fees
Fees due at 3.5, 7.5, and 11.5 years; 6-month grace window; small-entity and micro-entity discounts verified; unintentional-delay revival rules documented.
The most rigorous patent and trademark renewal service a firm can use.
Global IP Renewal & Annuity Management Engine keeps your portfolio alive worldwide — deadline monitoring, fee calculation, register surveillance, and annuity/renewal payment execution run on an internal AI platform; a licensed attorney authorizes every pay/abandon decision. Priced per renewal executed and per managed asset-year, with transparent pass-through fees — never hourly, never a hidden FX margin.
Every statutory deadline across 142 jurisdictionsDual-control payment execution on every renewalOfficial-register surveillance & reconciliationAttorney-authorized pay/abandon decisions5-business-day SLA
Why renewals fail
A single missed deadline can permanently lapse a patent.
Every granted patent, registered trademark, and industrial design must be renewed on a fixed statutory cadence or it lapses — permanently, and usually without a second warning. In the US, patent maintenance fees fall due at 3.5, 7.5, and 11.5 years; miss the 6-month grace window and the patent lapses automatically and enters the public domain. Worldwide, patents renew annually in most jurisdictions and trademarks every ~10 years, across 142 patent offices with different fee tables, currencies, grace rules, and local-agent requirements.
Missed deadlines are the single largest driver of professional-malpractice claims in IP practice, and reinstating one lapsed US patent can cost up to ~$16,730 in government fees alone. Yet the alternative — outsourcing to a mega-vendor — swaps deadline risk for fee risk: opaque invoices, buried tiered service fees, and undisclosed foreign-exchange margins.
Global IP Renewal & Annuity Management Engine exists to close that gap with a single, exhaustive standard applied identically to every asset.
#1
missed deadlines = largest driver of IP malpractice claims
The benchmark
Measured against the letter of the statute — jurisdiction by jurisdiction.
We do not summarize the law and hope. Every renewal is scored against a versioned rule pack tied to the exact text of each jurisdiction's patent, trademark, and design statutes. These are the provisions each renewal is held to.
US trademark renewal
Section 8 & 9 renewals every 10 years; grace period; proof-of-use requirements; cancellation risk if missed.
European patent annuities
Annual renewal fees for granted European patents; due on the last day of the month containing the anniversary of filing; validated in each designated state.
PCT national-phase deadlines
30 or 31 months from priority date; failure to enter national phase results in loss of international application.
Grace periods & restoration
6-month grace period for most jurisdictions; restoration procedures and evidence requirements for unintentional delay.
Small-entity & micro-entity status
Entity-size determination verified against USPTO records; fee reductions applied correctly; false-claim penalties avoided.
How a renewal is managed
Intake to attorney authorization, with deterministic gates the AI cannot overrule.
AI extracts and monitors. Deterministic rules — running as code, outside the model — decide what is complete. A licensed attorney authorizes every pay/abandon decision. That order is never reversed.
01
Portfolio Gap Scan
Upload your docket or portfolio list. We return a free completeness read: which deadlines, fees, and register checks you already have, and which are missing.
02
Register surveillance & reconciliation
As your authorized clerical agent, we monitor official registers (USPTO, EPO, WIPO, national offices) for status changes, assignments, and expiration dates, and reconcile against your portfolio.
03
Deadline & fee calculation
The AI engine calculates every deadline and fee using jurisdiction-specific rules, currency conversion, and grace periods — no manual lookup, no hidden FX margin.
04
Deterministic completeness gates
Deadlines are verified against statutory text; fee amounts reconcile to official fee schedules; entity-size status is cross-checked; any discrepancy blocks release.
05
Attorney authorization
A licensed attorney reviews the pay/abandon recommendation and authorizes each release of funds. High-value or complex assets route to senior counsel.
06
Payment execution & confirmation
We execute payment via dual-control (two-person authorization) and provide confirmation with official receipt, evidence of payment, and updated docket entry.
The bar we hold
Rigor you can measure.
100%
Attorney-authorized
No payment ships without a licensed attorney's sign-off.
5 days
Standard SLA
From complete intake to authorized payment.
<0.1%
Critical-defect target
Tracked against a gold-standard renewal library.
142
Jurisdictions covered
Every patent, trademark, and design office with published fee schedules.
Why Global IP Renewal & Annuity Management Engine
Built to be the most thorough option a firm has.
Documentation-complete, by design
The deliverable is completeness itself — every deadline, fee, and register check accounted for or explicitly exception-coded. Nothing is left implicit.
Deterministic, not vibes
The gates that decide completeness are code, not a model's opinion. A calculation error cannot slip past a statutory requirement.
In its lane, on purpose
We prepare documentation and run searches as your clerical agent. We never give legal advice, make substantive legal determinations, or practice law.
Engagement
Flat fee per renewal executed and per managed asset-year. No contingency, ever.
Simple, predictable, and aligned with a documentation standard — not a cut of any recovery.
- A free Portfolio Gap Scan before you commit — see exactly what is missing.
- One flat fee per renewal executed; disclosed pass-through government fees and local-agent costs.
- Optional fixed-fee attorney review for complex or high-value assets.
- No hidden FX margins — currency conversion at interbank rate plus disclosed fee.
FAQ
Questions, answered precisely.
Is Global IP Renewal & Annuity Management Engine a law firm?
No. Global IP Renewal & Annuity Management Engine, a service of Your Deputy, Obuke LLC, provides documentation-completeness and administrative services. It is not a law firm, does not provide legal advice, and does not represent you in any legal matter. Attorney review is available and recommended for complex or high-value assets.
Do you make legal decisions about whether to pay or abandon?
No. The pay/abandon decision is made by the client and authorized by a licensed attorney. We provide the deadline, fee, and register data to inform that decision, but the substantive judgment rests with the client and their counsel.
What makes a renewal 'complete'?
Completeness is defined by the statute: deadlines verified against official sources, fees calculated correctly, entity-size status confirmed, register status reconciled, and payment executed with dual-control. Deterministic gates enforce each one before release.
How fast is it?
The standard SLA is five business days from complete intake to authorized payment. The free Portfolio Gap Scan is returned much sooner and tells you exactly what is still needed.
How are you priced?
A flat fee per renewal executed and per managed asset-year, plus disclosed pass-through government fees and local-agent costs. No contingency and no hidden FX margins.
See what's missing before it costs you a patent.
Start with a free Portfolio Gap Scan. Send your docket or portfolio list and we'll return a completeness read against every statutory deadline and fee schedule.
Documentation-completeness service · not legal advice · the client makes all substantive decisions.