Owner duty to correct
Every deficiency and impairment is tracked to documented correction, retest, or a dated cure plan — no open items silently transfer.
The most rigorous NFPA 25 closure pack a property owner can deploy.
ClosePack Clear assembles a documentation-complete Deficiency Closure Pack — every open finding itemized, severity-classified, chase-logged, repair-evidence indexed, retest-proof vaulted, and specialist-released — checked against the letter of NFPA 25 before a specialist releases it.
Every subsection of NFPA 25 (2023)Impairment vs critical vs noncritical classificationMulti-vendor ITM PDF extractionSpecialist release on every pack5-business-day SLA
Why packs fail
A single missing closure can void your compliance.
NFPA 25 places the duty to correct deficiencies and impairments on the property owner (§4.1.5). Yet after the annual ITM report arrives, most owners rely on fragmented vendor PDFs, spreadsheet trackers, and memory. The next year's report lists the same items again — and the AHJ and insurer treat the open loop as non-compliance.
A 2025 Chicago OIG audit found independent contractors submitted annual test reports for only 73.7% of known sprinkler premises. Industry guides cite closed control valves as a leading cause of sprinkler activation failures, and missing ITM records have been used to deny or reduce claims.
ClosePack Clear exists to close that gap with a single, exhaustive standard applied identically to every file.
73.7%
of sprinkler premises had test reports submitted in a 12-month window (Chicago OIG 2025)
The benchmark
Measured against the letter of NFPA 25 — subsection by subsection.
We do not summarize the code and hope. Every pack is scored against a versioned rule pack tied to the exact text of NFPA 25 (2023 edition). These are the provisions each pack is held to.
Impairment vs critical vs noncritical
Findings are classified per NFPA 25 severity buckets; impairment procedures per Chapter 15 are triggered automatically.
ITM record retention
All records — inspection reports, repair evidence, retest proof — are indexed and vaulted in a single closure pack per finding.
Sprinkler deficiency tagging
Painted heads, inaccessible valves, missing escutcheons, and other common deficiencies are extracted and chase-logged with vendor deadlines.
Impairment notification checklist
For impairments, a notification checklist is drafted covering AHJ, insurer, and building occupants per Chapter 15 requirements.
Designated representative
The pack confirms the owner's designated representative (if any) and ensures all communications flow through the responsible party.
How a pack is built
Intake to specialist release, with deterministic gates the AI cannot overrule.
AI extracts and drafts. Deterministic rules — running as code, outside the model — decide what is complete. A human specialist signs every release. That order is never reversed.
01
Deficiency Gap Scan
Upload the latest ITM report PDF(s) and building list. We return a free completeness read: which findings are open, which have evidence, and what is missing.
02
Multi-vendor extraction
AI OCR-reads ITM PDFs from any vendor, extracts deficiency lines, and maps them to NFPA 25 severity buckets. Prior-year reports are cross-referenced for repeat items.
03
Chase & evidence collection
As your clerical agent, we draft contractor chase packs, collect repair invoices and retest reports, and index all evidence into the closure vault.
04
Deterministic completeness gates
Every finding is classified; impairment notifications are checked against Chapter 15; evidence is linked; any missing item blocks release.
05
Specialist release
A fire-protection documentation specialist reviews the exception queue and signs the release. High-value or complex impairments route to a licensed fire-protection engineer review.
06
Delivery
You receive the pack: itemized open/closed register, severity tags, chase drafts, evidence vault, impairment notification checklist, and specialist release memo — ready for AHJ or insurer review.
The bar we hold
Rigor you can measure.
100%
Specialist-released
No pack ships without a human signature.
5 days
Standard SLA
From complete intake to released pack.
<1%
Critical-defect target
Tracked against a gold-standard pack library.
4
Severity buckets
Impairment · critical · noncritical · deferred, every finding classified.
Why ClosePack Clear
Built to be the most thorough option a property owner has.
Documentation-complete, by design
The deliverable is completeness itself — every finding accounted for or explicitly exception-coded. Nothing is left implicit.
Deterministic, not vibes
The gates that decide completeness are code, not a model's opinion. A classification error cannot slip past a code requirement.
In its lane, on purpose
We prepare documentation and run searches as your clerical agent. We never perform field ITM, repairs, or stamp systems compliant.
Engagement
Flat fee, per released pack. No contingency, ever.
Simple, predictable, and aligned with a documentation standard — not a cut of any recovery.
- A free Deficiency Gap Scan before you commit — see exactly what is missing.
- One flat fee per released Deficiency Closure Completeness Pack; disclosed pass-through search fees.
- Optional fixed-fee engineer review for complex impairments.
- Optional Portfolio Closure Desk add-on for ongoing open-item queue management.
FAQ
Questions, answered precisely.
Is ClosePack Clear a law firm?
No. ClosePack Clear, a service of Your Deputy, Obuke LLC, provides documentation-completeness services. It is not a law firm, does not provide legal advice, and does not represent you in any legal matter. Engineer review is available and recommended for complex impairments.
Do you perform field inspections or repairs?
Never. ClosePack Clear is not a fire-protection contractor and does not perform ITM, repairs, or retests. Licensed contractors remain responsible for physical work and required retests.
What makes a pack 'complete'?
Completeness is defined by NFPA 25: every finding classified, chase evidence indexed, impairment notifications drafted, retest proof vaulted, and specialist-released. Deterministic gates enforce each one before release.
How fast is it?
The standard SLA is five business days from complete intake to a specialist-released pack. The free Gap Scan is returned much sooner and tells you exactly what is still needed.
How are you priced?
A flat fee per released pack, plus disclosed pass-through search costs. No contingency and no percentage of any recovered amount or sale proceeds.
See what's missing before it costs you a citation.
Start with a free Deficiency Gap Scan. Send your latest ITM report PDFs and building list and we'll return a completeness read against every subsection of NFPA 25.
Documentation-completeness service · not legal advice · the owner remains the designated representative.