Adhesive service label
A current label affixed to each hood showing date cleaned, servicing company, and areas not cleaned — verified present in photos or vendor records.
The most rigorous NFPA 96 documentation pack a multi-unit operator can own.
HoodPack Clear assembles a documentation-complete NFPA 96 vault per location — gap scorecard, indexed binder, chase log for missing vendor artifacts, next-service calendar mapped to NFPA 96 frequency rules, and optional Monitor Desk — checked against the letter of NFPA 96 before a specialist releases it.
Every section of NFPA 96 (2024)Six statutory-like completeness gatesOCR · field extraction · completeness scoringSpecialist release on every pack5-business-day SLA
Why packs fail
A single missing document can trigger a reinspection or insurance penalty.
NFPA 96 assigns inspection and cleaning responsibility to the equipment owner. Hiring a cleaner does not transfer that duty. Reports must reach the owner within two weeks and must disclose inaccessible areas, access panels, and leakage. Missing or incomplete documentation is itself a common fire-marshal finding — even when the hood looks clean.
Multi-unit operators with local vendors inherit inconsistent formats, missing photos, expired stickers, and no portfolio calendar. The result: reinspection fees, premium pressure, and shutdown risk for imminent hazards.
HoodPack Clear exists to close that gap with a single, exhaustive standard applied identically to every file.
1 of 3
missing documentation elements is enough to trigger a citation
The benchmark
Measured against the letter of NFPA 96 — section by section.
We do not summarize the code and hope. Every pack is scored against a versioned rule pack tied to the exact text of NFPA 96 (2024). These are the provisions each pack is held to.
Written report within 2 weeks
A written inspection and cleaning report delivered to the owner within 14 days, including inaccessible areas, access panel condition, and leakage — confirmed by date stamp.
Required report contents
Report must include company name, address, phone, date, time, cleaning methods, areas cleaned and not cleaned, and signature of responsible person — all fields extracted and checked.
Deficiency disclosure
Any inaccessible areas, missing access panels, or grease leakage must be documented and chased with the vendor — tracked in the chase log.
Next-service frequency
Cleaning frequency based on cooking volume (monthly, quarterly, semi-annually) per §11.4 — mapped to a next-due calendar.
Record retention
Records must be kept on site for at least 12 months and made available to the AHJ — verified by the indexed binder and storage confirmation.
How a pack is built
Intake to specialist release, with deterministic gates the AI cannot overrule.
AI extracts and drafts. Deterministic rules — running as code, outside the model — decide what is complete. A human specialist signs every release. That order is never reversed.
01
Delinquency Gap Scan
Upload vendor PDFs, photos, invoices, and cooking-volume profile. We return a free completeness read: which NFPA 96 elements and artifacts you already have, and which are missing.
02
Evidence & artifact collection
As your authorized clerical agent, we index and OCR all vendor documents, extract fields, and build the artifact inventory — labels, reports, photos, deficiency notes.
03
Grounded drafting
The gap scorecard, indexed binder, chase log, and next-due calendar are drafted from your validated data and the NFPA 96 rule pack — no legal opinions, no invented facts.
04
Deterministic completeness gates
Label presence, report date within 2 weeks, all required fields extracted, deficiency chase initiated, frequency mapped — any failure blocks release.
05
Specialist release
A documentation specialist reviews the exception queue and signs the release. High-value or multi-unit portfolios route to senior review first.
06
Delivery
You receive the pack: gap scorecard, indexed binder PDF, chase log, next-due calendar, and optional Monitor Desk — ready for fire-marshal or insurance presentation.
The bar we hold
Rigor you can measure.
100%
Specialist-released
No pack ships without a human signature.
5 days
Standard SLA
From complete intake to released pack.
<1%
Critical-defect target
Tracked against a gold-standard pack library.
6
Completeness gates
Label · report · contents · deficiency · frequency · retention, every applicable file.
Why HoodPack Clear
Built to be the most thorough option a multi-unit operator has.
Documentation-complete, by design
The deliverable is completeness itself — every NFPA 96 element and artifact accounted for or explicitly exception-coded. Nothing is left implicit.
Deterministic, not vibes
The gates that decide completeness are code, not a model's opinion. A drafting error cannot slip past a code requirement.
In its lane, on purpose
We prepare documentation and run artifact collection as your clerical agent. We never perform cleaning, certify grease depth, or replace the AHJ.
Engagement
Flat fee, per released pack. No contingency, ever.
Simple, predictable, and aligned with a documentation standard — not a cut of any recovery.
- A free Delinquency Gap Scan before you commit — see exactly what is missing.
- One flat fee per released Completeness Pack ($179–$349/location); disclosed pass-through search fees.
- Optional Portfolio Setup ($499–$1,500) for multi-unit onboarding.
- Optional Monitor Desk ($49–$89/location/mo, min 5) for ongoing chase and calendar management.
FAQ
Questions, answered precisely.
Is HoodPack Clear a law firm?
No. HoodPack Clear, a service of Your Deputy, Obuke LLC, provides documentation-completeness services. It is not a law firm, does not provide legal advice, and does not represent you in any legal matter. Attorney review is available and recommended for high-value or contested matters.
Do you perform hood cleaning or certify grease depth?
Never. HoodPack Clear is not a cleaning company and does not perform physical cleaning, certify grease depth, stamp engineering drawings, or replace the authority having jurisdiction (AHJ). The customer remains the equipment owner and duty holder.
What makes a pack 'complete'?
Completeness is defined by NFPA 96: adhesive label present, written report within 2 weeks, all required report contents, deficiency disclosure, next-service frequency mapped, and record retention verified. Deterministic gates enforce each one before release.
How fast is it?
The standard SLA is five business days from complete intake to a specialist-released pack. The free Gap Scan is returned much sooner and tells you exactly what is still needed.
How are you priced?
A flat fee per released pack ($179–$349/location), plus optional Portfolio Setup and Monitor Desk. No contingency and no percentage of any recovered amount or sale proceeds.
See what's missing before it costs you a reinspection.
Start with a free Delinquency Gap Scan. Send your vendor PDFs, photos, and cooking-volume profile and we'll return a completeness read against every section of NFPA 96.
Documentation-completeness service · not legal advice · the operator remains the duty holder.