For New York residential property managers & owners
Send the itemized deposit statement before Day 14 — and keep every dollar of legitimate damage.
You send the vacate file — lease, ledger, move-in and move-out photos, vendor invoices, forwarding address. You get back a landlord-ready Itemized Disposition Pack: deduction lines mapped to photo and invoice evidence, an interest note where the building needs one, a Day-0→Day-14 countdown, and a delivery-proof checklist. You approve and send.
Free scan of one recent or planned vacate. You get a Day-14 risk score and a missing-element list — before you pay for anything.
The moment this is built for
A real damage claim becomes zero the day the clock runs out.
New York's deadline is dual and strict. Within 14 calendar days of vacatur you must both return the balance of the deposit and deliver a written, itemized statement of every deduction. Miss the statement and the law treats you as having forfeited the right to retain any portion — even when the damage is real, photographed, and invoiced.
And it breaks exactly when volume is highest: 60–70% of NYC lease turnovers cluster into an 8–10 week summer crush (Rentable, 2026 PM guide), right when a lease admin is on PTO and the last vendor invoice lands on Day 12.
Where the 14 days actually go wrong
- Move-out photos scattered across text threads and three phones, none of them time-stamped to a deduction line.
- A vendor invoice that arrives on Day 12 — after the statement was supposed to be drafted.
- A "normal wear" phrase in the statement that a tenant's attorney turns into a small-claims win.
- A 6+ unit building where the required interest note was never computed or disclosed.
- A rent-stabilized unit whose post-S952B process nobody updated the SOP for.
- A forwarding address the file never captured, so delivery proof is impossible.
What leaves the room
One vacate in. One Itemized Disposition Pack out.
Not software you have to operate. A finished, landlord-ready pack your deposit specialist can approve and send the same day it lands.
Itemized statement draft
Every deduction written in statute-aware language — the kind that reads as a specific, documented charge, not vague "normal wear."
Evidence matrix
Each deduction line crosswalked to the move-out photo and the vendor invoice that supports it. Photo ↔ line ↔ cost, in one map.
Interest note
For buildings with 6 or more units, the annual interest (minus the 1% admin) computed and the bank-disclosure line drafted.
Day-14 countdown
A Day-0→Day-14 status card keyed to the confirmed vacate date, so nothing sits until Day 13 by accident.
Delivery-proof checklist
Certified-mail / email + ACH steps with a proof-capture line, so the record shows the statement and refund actually went out on time.
Analyst review
A deposit analyst reads the wear-and-tear vs. damage language and flags contested lines before the pack reaches you.
How it works
Four steps. The clock starts the day the tenant hands back keys.
Send the vacate file
Lease PDF, ledger export, move-in and move-out photos, vendor invoices or estimates, and the forwarding address — dropped into one secure folder.
We assemble the pack
Documents are normalized, photos time-sorted, and each intended deduction matched to its evidence. The Day-14 countdown starts from your confirmed vacate date.
An analyst reviews
A deposit analyst checks wear-and-tear vs. damage wording, confirms the line math against invoices, and routes any legal-edge file to a counsel referral.
You approve and send
You approve the deductions, send the statement and refund, and log the delivery proof. You stay the statutory actor — we never send on your behalf.
Pricing
Priced per completed pack — never by the hour, never a cut of the deposit.
Anchored to what a missed clock costs you: one month's rent forfeited, plus the specialist hours a pack saves.
Clock Risk Scan
One recent or planned vacate, triaged. You get a Day-14 risk score, a missing-element list, and an estimate of the dollars at risk of forfeiture.
- No card, no commitment
- An artifact in hand before you pay
- Clear next step if a pack makes sense
Itemized Disposition Pack
Standard beachhead price. Range $79–$199; complex multi-vendor files $169–$199. Rush (pack in under 72 hours) +$49–$79.
- Itemized statement draft + evidence matrix
- Interest note for 6+ unit buildings
- Day-14 countdown + delivery-proof checklist
- Deposit-analyst review before release
Portfolio Continuity Desk
Capped packs plus a queue SLA and monitoring of open vacates — we watch the Day-10 mark so nothing slips during the summer crush.
Founding pilots
A capped founding cohort in exchange for feedback rights and an anonymized benchmark. Limited to the first pilot logos.
Completeness guarantee & out-clause. If a pack we release to you as complete is missing a required statutory element on our checklist, we rebuild it free. We never price on a percentage of the deposit retained, and we never bill by the hour — so our incentive is a complete, on-time pack, not a bigger deduction.
Proof — honestly, what we can and can't show yet
We're a new desk. Here's what will appear here as real packs ship.
We won't invent testimonials, client names, or win rates. These slots fill in with real numbers as the first packs are delivered.
On-time delivery rate
Share of packs released to the PM by Day 7 and delivered to the tenant by Day 14 — populated from real pilot files.
First-pass completeness
Percentage of packs with zero missing statutory elements on first release — measured, not asserted.
Named deposit analyst
The reviewing analyst's name and background will be listed here once the engagement is on file.
The one thing to do next
Start a free Clock Risk Scan
Tell us about one recent or upcoming vacate. We'll send back a Day-14 risk score, the missing-element list, and an estimate of the deductions at risk of forfeiture. No card, no commitment.
The hard questions
Objections we hear from property managers
Do you guarantee we win if the tenant disputes the charges?
Is this legal advice?
Do you send the statement and refund to the tenant for us?
We manage rent-stabilized units. Did S952B change what we owe?
How is deposit interest handled for larger buildings?
The last vendor invoice always arrives late. What then?
Can we share lease and ledger data with an outside vendor?
Compliance & boundaries
What we do, and what stays with you
Documentation service, not a law firm. Deposit14 Clear prepares documentation to help a New York landlord or property manager assemble a complete, evidence-linked itemized disposition statement. We do not practice law, provide legal advice, guarantee court outcomes, perform debt collection, or take custody of any deposit funds.
You remain the statutory actor. Under GOL §7-108 and §7-107, the landlord or managing agent is responsible for returning the deposit, delivering the itemized statement, and attesting that the deductions are truthful. You approve every deduction and send every statement.
No contingency, ever. We charge a fixed price per pack. We never charge a percentage of the deposit retained, which would misalign incentives and risk resembling a collection practice.
Data handling. Lease documents, ledgers, photos, and invoices are treated as confidential business records under a data-processing agreement, with per-client isolation, PII redaction defaults, and defined retention limits.
[PLACEHOLDER] First-cohort 14-day itemization turnaround — our target is a 72-hour pack turnaround inside the statutory 14-day window. The real measured turnaround appears here once the first pilot landlords complete a cycle.
[PLACEHOLDER] First landlord/PM reference — added only with a named pilot client's written permission. Deposit14 Clear never invents a testimonial or a property name.
[PLACEHOLDER] Total deposit-itemization packs completed to date — a live, auditable count once real packs have shipped, never estimated.