Work-relatedness
The case is work-related if work activity or environment was any contributing cause — including significant aggravation of a pre-existing condition. The nine exceptions are checked and documented.
The most rigorous recordability determination an employer can buy.
OSHA Recordkeeping & ITA Reporting Engine assembles a documentation-complete recordkeeping outcome — every incident classified correctly, a maintained OSHA 300 Log and 301 Incident Reports, the year-end 300A summary packet, and the electronic ITA submission — checked against the letter of 29 CFR Part 1904 before a certified safety professional signs off.
Every subsection of 29 CFR Part 1904Work-relatedness, first-aid vs. medical treatment, day counts — gate-checkedDHSMV · USCG · UCC · judgment lien searchesCertified safety professional signs every determination5-business-day SLA
Why recordkeeping fails
A single misclassified case can trigger multiple penalties.
An employer's OSHA 300 Log is only as strong as the recordability determinations behind it. Miss the work-relatedness test, misapply the first-aid list, miscount days away or restricted duty, or fail to file the ITA submission on time — and the log is wrong. A wrong log is a citable condition, and OSHA's instance-by-instance penalty policy lets a single inspection turn many mis-recorded cases into many separate penalties.
Most employers run this by hand, from memory, or with a software wizard that leaves the judgment to the user. The regulation has not been read end-to-end since the last time it mattered. That is exactly where completeness gaps hide.
OSHA Recordkeeping & ITA Reporting Engine exists to close that gap with a single, exhaustive standard applied identically to every case.
1 of 5
recordability determinations is enough to jeopardize an entire log
The benchmark
Measured against the letter of the regulation — subsection by subsection.
We do not summarize the law and hope. Every case is scored against a versioned rule pack tied to the exact text of 29 CFR Part 1904. These are the provisions each determination is held to.
General recording criteria
The case is recordable if it involves medical treatment beyond first aid, days away from work, restricted work, transfer, loss of consciousness, or a significant injury or illness diagnosed by a physician.
First-aid list
Treatment is first aid only if it appears on the closed statutory list (e.g., non-prescription medication, tetanus shot, cleaning minor cuts). Any treatment beyond that list is medical treatment and triggers recordability.
Day counts
Days away from work and days of restricted work are counted from the day after the incident, capped at 180 days, and counted using calendar days — not workdays.
301 Incident Report
Each recordable case must have a completed OSHA 301 Incident Report within seven calendar days, containing employee, employer, and case details.
300A summary & ITA submission
The annual 300A summary must be posted for three months and retained for five years. Electronic submission via ITA is due by March 2 for the prior year, with case-level data for establishments with 100+ employees in high-hazard industries.
How a case is processed
Intake to specialist release, with deterministic gates the AI cannot overrule.
AI extracts and drafts. Deterministic rules — running as code, outside the model — decide what is complete. A certified safety professional signs every determination. That order is never reversed.
01
Incident Intake & Gap Scan
Upload incident reports, medical records, and any existing logs. We return a free completeness read: which recordability elements are already determined and which are missing.
02
Evidence & fact extraction
As your clerical agent, we extract incident facts from medical records, supervisor statements, and other documents. We build a fact summary corroborated across sources.
03
Grounded determination
The recordability determination is drafted from your validated facts and the 1904 rule pack into field-locked templates — no legal opinions, no invented facts.
04
Deterministic completeness gates
Work-relatedness is verified against the nine exceptions; treatment is checked against the first-aid list; day counts are computed deterministically; the 301 is complete. Any failure blocks release.
05
Specialist release
A certified safety professional reviews the determination and signs the release. High-severity or complex cases route to attorney review first.
06
Delivery
You receive the case file: determination memo, 301 Incident Report, log entry, evidence log, and audit trail — ready for your records and the ITA submission.
The bar we hold
Rigor you can measure.
100%
Specialist-released
No determination ships without a certified safety professional's signature.
5 days
Standard SLA
From complete intake to released determination.
<1%
Critical-defect target
Tracked against a gold-standard determination library.
4
Lien-search sources
DHSMV · USCG · UCC · judgment, every applicable file.
Why OSHA Recordkeeping & ITA Reporting Engine
Built to be the most thorough option an employer has.
Documentation-complete, by design
The deliverable is completeness itself — every recordability element and regulatory requirement accounted for or explicitly exception-coded. Nothing is left implicit.
Deterministic, not vibes
The gates that decide completeness are code, not a model's opinion. A drafting error cannot slip past a regulatory requirement.
In its lane, on purpose
We prepare documentation and run determinations as your clerical agent. We never give legal advice, and a company executive retains the 300A certification.
Engagement
Flat fee, per recordable case determination plus annual subscription. No hourly billing, ever.
Simple, predictable, and aligned with a documentation standard — not a cut of any penalty savings.
- A free Incident Gap Scan before you commit — see exactly what is missing.
- One flat fee per recordable case determination; disclosed pass-through costs for complex medical record retrieval.
- Optional fixed-fee attorney review for high-severity or complex cases.
- Annual per-establishment subscription for log maintenance, 300A generation, and ITA submission.
FAQ
Questions, answered precisely.
Is OSHA Recordkeeping & ITA Reporting Engine a law firm?
No. OSHA Recordkeeping & ITA Reporting Engine, a service of Your Deputy, Obuke LLC, provides documentation-completeness services. It is not a law firm, does not provide legal advice, and does not represent you in any legal matter. Attorney review is available and recommended for complex or high-severity cases.
Do you certify the 300A or sign on behalf of the company?
No. A company executive must certify the 300A summary as required by 29 CFR 1904.32. We prepare the 300A and all supporting documentation, but the certification signature remains with your authorized representative.
What makes a determination 'complete'?
Completeness is defined by the regulation: work-relatedness determined under 1904.5, treatment classified under 1904.7(b)(5)(ii), day counts computed under 1904.7(b)(3)/(4), and the 301 Incident Report completed under 1904.29. Deterministic gates enforce each one before release.
How fast is it?
The standard SLA is five business days from complete intake to a specialist-released determination. The free Gap Scan is returned much sooner and tells you exactly what is still needed.
How are you priced?
A flat fee per recordable case determination, plus an annual per-establishment subscription for log maintenance and ITA filing. No hourly billing and no contingency.
See what's missing before it costs you a citation.
Start with a free Incident Gap Scan. Send your incident reports and medical records and we'll return a completeness read against every subsection of 29 CFR Part 1904.
Documentation-completeness service · not legal advice · the employer retains all certifications.