Five documentation elements
Unit serial number, install date proof, failure code, photo evidence, and returned defective part (if required) — all present, or the claim does not release.
The most rigorous warranty recovery desk a trade contractor can hire.
ClaimForge assembles a documentation-complete OEM warranty claim — every required element, every supporting document, the correct allowance table, and the appeal-ready package — checked against each manufacturer's dealer program rules before a specialist releases it.
Every OEM dealer program requirementFive statutory notice elements, gate-checkedDHSMV · USCG · UCC · judgment lien searchesSpecialist release on every pack5-business-day SLA
Why claims fail
A single missing document can void the entire reimbursement.
A trade contractor's warranty claim is only as strong as the submission behind it. Miss one of the required documentation elements, skip a required photo or serial number, mis-time the filing window, or fail to match the correct labor allowance table — and the claim can be rejected, delayed, or written off entirely.
Most contractors run this by hand, from memory, across a dozen OEM portals. The program rules have not been read end-to-end since the last time it mattered. That is exactly where completeness gaps hide.
ClaimForge exists to close that gap with a single, exhaustive standard applied identically to every claim.
1 of 5
missing documentation elements is enough to jeopardize a claim
The benchmark
Measured against the letter of each OEM dealer program — program by program.
We do not summarize the rules and hope. Every claim is scored against a versioned rule pack tied to the exact text of each manufacturer's dealer program. These are the provisions each claim is held to.
Timely submission
The claim filing date is verified to fall within each manufacturer's deadline window, computed deterministically — never estimated.
Correct labor & parts allowance
The claim is matched to the correct labor allowance table and parts reimbursement schedule for the specific model and failure code — established by search, not assumption.
Portal-specific submission format
For each OEM portal, the required file format, field mapping, and attachment naming convention are followed exactly.
Appeal-ready package
A complete appeal package is prepared alongside the initial submission, with all evidence organized per the manufacturer's appeal guidelines.
Program eligibility verification
The contractor's dealer status and program enrollment are verified against OEM records before any claim is filed.
How a claim is built
Intake to specialist release, with deterministic gates the AI cannot overrule.
AI extracts and drafts. Deterministic rules — running as code, outside the model — decide what is complete. A human specialist signs every release. That order is never reversed.
01
Recovery Scan
Upload your warranty repair tickets. We return a free completeness read: which documentation elements and OEM program requirements you already have, and which are missing.
02
Evidence & program research
As your authorized clerical agent, we research each OEM's current dealer program rules, allowance tables, and portal requirements, and build a claim-specific checklist.
03
Grounded drafting
The claim package is drafted from your validated data and the OEM rule pack into field-locked templates — no legal opinions, no invented facts.
04
Deterministic completeness gates
Serial numbers reconcile to the ticket; the filing window is verified; the documentation checklist is resolved; any missing element blocks release.
05
Specialist release
A claims specialist reviews the exception queue and signs the release. High-value or multi-OEM claims route to senior review first.
06
Delivery
You receive the claim package: submission forms, evidence log, allowance table reference, appeal-ready package, and filing confirmation — ready for the contractor to submit under its own name.
The bar we hold
Rigor you can measure.
100%
Specialist-released
No claim ships without a human signature.
5 days
Standard SLA
From complete intake to released claim.
<1%
Critical-defect target
Tracked against a gold-standard claim library.
4
OEM program sources
Trane, Carrier, Lennox, Rheem — every applicable program.
Why ClaimForge
Built to be the most thorough option a contractor has.
Documentation-complete, by design
The deliverable is completeness itself — every OEM requirement and supporting document accounted for or explicitly exception-coded. Nothing is left implicit.
Deterministic, not vibes
The gates that decide completeness are code, not a model's opinion. A drafting error cannot slip past a program requirement.
In its lane, on purpose
We prepare documentation and run research as your clerical agent. We never contact the manufacturer, give legal advice, or submit the claim on your behalf.
Engagement
Percentage of recovered dollars. No contingency, ever.
Simple, predictable, and aligned with a documentation standard — not a cut of any recovery.
- A free Recovery Scan before you commit — see exactly what is missing.
- One flat percentage per recovered claim; disclosed pass-through research fees.
- Optional fixed-fee senior review for high-value or multi-OEM claims.
- Optional Appeal Continuity Add-on for the appeal package, pre-dated to the denial window.
FAQ
Questions, answered precisely.
Is ClaimForge a law firm?
No. ClaimForge, a service of Your Deputy, Obuke LLC, provides documentation-completeness services. It is not a law firm, does not provide legal advice, and does not represent you in any legal matter. Attorney review is available and recommended for high-value or multi-OEM claims.
Do you contact the manufacturer or collect the reimbursement?
Never. ClaimForge is not a debt collector and does not contact manufacturers or OEMs. The contractor remains the claimant and the party responsible for submitting all claims and receiving any reimbursement.
What makes a claim 'complete'?
Completeness is defined by the OEM program: the required documentation elements present, the filing window verified, the correct allowance table matched, and the appeal package prepared. Deterministic gates enforce each one before release.
How fast is it?
The standard SLA is five business days from complete intake to a specialist-released claim. The free Recovery Scan is returned much sooner and tells you exactly what is still needed.
How are you priced?
A percentage of dollars actually recovered, plus disclosed pass-through research costs. No upfront fee and no percentage of any unrecovered amount.
See what's missing before it costs you a reimbursement.
Start with a free Recovery Scan. Send your warranty repair tickets and we'll return a completeness read against every OEM program requirement.
Documentation-completeness service · not legal advice · the contractor submits every claim.