Authorized loss/damage charges
Only line items that match the contract's defined loss/damage formula, cap, or evidence requirement are allowed. All others are flagged as unauthorized.
The most rigorous loss/damage dispute pack a multi-unit operator can send.
LossChargeClear assembles a documentation-complete Loss & Damage Dispute Pack — every contested line item, every contract clause, the variance scorecard, the exhibit-ready dispute memo, and the vendor-chase follow-through — checked against your signed service agreement before a specialist releases it.
Every line item mapped to contract termsVariance scorecard with exhibit-ready PDFDHSMV · USCG · UCC · judgment lien searchesSpecialist release on every pack5-business-day SLA
Why packs fail
A single unauthorized fee can cost you thousands per location per year.
National uniform/linen rental invoices bury loss/damage/automatic-inventory fees beside fuel, environmental, emblem, prep, and size-premium charges. Route economics and KPI structures historically reward loss-charge revenue. Operators lack time and taxonomy literacy to reconcile dozens of SKUs against multi-year agreements.
DIY pushback sometimes works — a public ~$500 refund anecdote exists — but does not scale across 10–40 stores. Most operators run this by hand, from memory, once or twice a year. The contract has not been read end-to-end since the last time it mattered. That is exactly where overcharge gaps hide.
LossChargeClear exists to close that gap with a single, exhaustive standard applied identically to every file.
25–50%
of recovered savings is what contingency auditors typically take — you keep more with a flat-fee pack
The benchmark
Measured against the letter of your contract — clause by clause.
We do not summarize the agreement and hope. Every pack is scored against a versioned rule pack tied to the exact text of your signed service agreement and addenda. These are the provisions each pack is held to.
Automatic loss programs
If the contract includes an automatic lost replacement charge or inventory maintenance fee, we verify the rate, frequency, and volume basis against the signed terms.
Rate creep detection
Every line-item unit price is compared to the contract's rate schedule and any documented price-change notices. Unexplained increases are flagged.
Evidence requirement
If the contract requires vendor-provided evidence of loss (e.g., photos, inventory counts), we check that evidence exists for each disputed charge.
Dispute procedure compliance
The dispute memo follows the contract's specified notice, timing, and escalation path — no skipped steps.
Anniversary and auto-renewal
We check whether rate changes or new fee programs were introduced around auto-renewal dates without proper notice, as required by the contract.
How a pack is built
Intake to specialist release, with deterministic gates the AI cannot overrule.
AI extracts and drafts. Deterministic rules — running as code, outside the model — decide what is complete. A human specialist signs every release. That order is never reversed.
01
Delinquency Gap Scan
Upload 12–26 weeks of invoices plus the signed service agreement. We return a free completeness read: which line items are potentially unauthorized, which contract clauses apply, and what evidence is missing.
02
Evidence & contract extraction
As your authorized clerical agent, we extract every line item, rate, and fee from invoices and map them to the contract's clauses, addenda, and rate schedules.
03
Grounded drafting
The variance scorecard and dispute memo are drafted from your validated data and the contract rule pack into field-locked templates — no legal opinions, no invented facts.
04
Deterministic completeness gates
Amounts reconcile to the invoice to the penny; each disputed line is matched to a contract clause; the evidence checklist is resolved; any failure blocks release.
05
Specialist release
A dispute specialist reviews the exception queue and signs the release. High-value or multi-location packs route to attorney review first.
06
Delivery
You receive the pack: variance scorecard, exhibit-ready dispute memo, evidence log, vendor-chase SOP, and optional managed follow-through until credits post.
The bar we hold
Rigor you can measure.
100%
Specialist-released
No pack ships without a human signature.
5 days
Standard SLA
From complete intake to released pack.
<1%
Critical-defect target
Tracked against a gold-standard pack library.
4
Lien-search sources
DHSMV · USCG · UCC · judgment, every applicable file.
Why LossChargeClear
Built to be the most thorough option a multi-unit operator has.
Documentation-complete, by design
The deliverable is completeness itself — every disputed line item and contract clause accounted for or explicitly exception-coded. Nothing is left implicit.
Deterministic, not vibes
The gates that decide completeness are code, not a model's opinion. A drafting error cannot slip past a contractual requirement.
In its lane, on purpose
We prepare documentation and run searches as your clerical agent. We never contact the vendor, give legal advice, or negotiate on your behalf.
Engagement
Flat fee, per released pack. No contingency, ever.
Simple, predictable, and aligned with a documentation standard — not a cut of any recovery.
- A free Delinquency Gap Scan before you commit — see exactly what is missing.
- One flat fee per released Loss & Damage Dispute Pack; disclosed pass-through search fees.
- Optional fixed-fee attorney review for high-value or multi-location packs.
- Optional Vendor Chase Add-on for managed follow-through until credits post.
FAQ
Questions, answered precisely.
Is LossChargeClear a law firm?
No. LossChargeClear, a service of Your Deputy, Obuke LLC, provides documentation-completeness services. It is not a law firm, does not provide legal advice, and does not represent you in any legal matter. Attorney review is available and recommended for high-value or multi-location disputes.
Do you contact the vendor or collect the credit?
Never. LossChargeClear is not a debt collector and does not contact vendors or debtors. The operator remains the party responsible for sending all dispute notices and negotiating credits.
What makes a pack 'complete'?
Completeness is defined by the contract: every disputed line item mapped to a contract clause, the variance scorecard verified, the evidence checklist resolved, and the dispute procedure followed. Deterministic gates enforce each one before release.
How fast is it?
The standard SLA is five business days from complete intake to a specialist-released pack. The free Gap Scan is returned much sooner and tells you exactly what is still needed.
How are you priced?
A flat fee per released pack, plus disclosed pass-through search costs. No contingency and no percentage of any recovered amount or sale proceeds.
See what's missing before it costs you another month of overcharges.
Start with a free Delinquency Gap Scan. Send your invoices and service agreement and we'll return a completeness read against every clause of your contract.
Documentation-completeness service · not legal advice · the operator sends every dispute notice.