ScriptTrace assembles a continuous controlled-substance-log reconciliation and DEA/state-board audit-readiness desk — every purchase invoice, dispensing log, waste record, and physical inventory count reconciled against 21 CFR Part 1304, every biennial inventory prepared, every DEA Form 106 drafted, and every corrective action plan certified by a licensed compliance reviewer before delivery.
A veterinary hospital's DEA compliance is only as strong as its controlled-substance records. Miss a single chronological entry, skip the biennial physical inventory, fail to file a DEA Form 106 within one business day of a discovered loss, or overlook a new state PDMP reporting obligation — and the practice faces per-violation penalties up to $19,246 for recordkeeping failures and $82,950 for prohibited acts, with total settlements reaching $956,709 in a single 2025 case.
Most practices reconcile their logbook, purchase invoices, and physical count only 'the day the DEA walks in.' Private-equity consolidators now operate hundreds of locations, each with a separate DEA registration, and no standardized compliance process across sites.
ScriptTrace exists to close that gap with a single, exhaustive standard applied identically to every file.
We do not summarize the law and hope. Every reconciliation is scored against a versioned rule pack tied to the exact text of 21 CFR Part 1304 and applicable state PDMP statutes. These are the provisions each pack is held to.
Separate Schedule II logs, real-time chronological entries, complete physical inventory every two years, DEA Form 106 within one business day of theft/loss, and state PDMP reporting where applicable — all present, or the pack does not release.
The biennial physical inventory is verified to be complete, accurate, and signed by the DEA-registered veterinarian, computed deterministically — never estimated.
Purchase invoices, dispensing/administration logs, waste records, and physical inventory counts — established by ingestion from PIMS, digital logbook, or scanned paper, not assumption.
For practices in states with PDMP reporting requirements (e.g., Oregon effective Jan 2025), a reasonable search of the state PDMP database is ordered and evidenced.
A recordkeeping checklist for both the practice and the DEA, with the exact regulatory placement requirements.
The one-business-day Form 106 rule, diversion-risk pattern detection, and corrective action plan — sequenced on the calendar so nothing is missed.
AI extracts and drafts. Deterministic rules — running as code, outside the model — decide what is complete. A licensed compliance reviewer signs every release. That order is never reversed.
Upload purchase invoices, dispensing logs, waste records, and physical inventory counts. We return a free completeness read: which regulatory elements and record sources you already have, and which are missing.
As your authorized clerical agent, we ingest records from your PIMS, digital logbook (VetSnap, Shepherd, Cubex), or scanned paper logs and build the reconciliation matrix, corroborated across sources.
The five recordkeeping elements are reconciled from your validated data and the 21 CFR Part 1304 rule pack into field-locked templates — no legal opinions, no invented facts.
Dosage units reconcile to the penny; the biennial inventory window is verified; the record source checklist is resolved; SCRA is screened. Any failure blocks release.
A licensed compliance reviewer (pharmacist, certified pharmacy technician with controlled-substance credentialing, or former DEA diversion investigator) reviews the exception queue and signs the release. High-value or diversion-risk cases route to attorney review first.
You receive the pack: reconciled logs, biennial inventory, DEA Form 106 draft, corrective action plan, evidence log, recordkeeping checklist, and the 60-day ICS calendar — ready for the practice's DEA-registered veterinarian to sign and submit.
The deliverable is completeness itself — every regulatory element and record source accounted for or explicitly exception-coded. Nothing is left implicit.
The gates that decide completeness are code, not a model's opinion. A reconciliation error cannot slip past a regulatory requirement.
We prepare documentation and run record ingestion as your clerical agent. We never take custody of controlled substances, dispense them, or represent a client before the DEA.
Simple, predictable, and aligned with a documentation standard — not a cut of any recovery.
Start with a free Delinquency Gap Scan. Send your purchase invoices, dispensing logs, waste records, and physical inventory counts and we'll return a completeness read against every subsection of 21 CFR Part 1304.
Documentation-completeness service · not legal advice · the practice's DEA-registered veterinarian signs every submission.