Statutory notice fields
All required fields — current rent, proposed rent, effective date, 90-day minimum notice, and the mandatory statutory language — present, or the pack does not release.
The most rigorous RCW 59.18.720 notice pack a Washington property manager can send.
CapNotice Clear assembles a documentation-complete rent-increase notice pack — every statutory field, the Commerce cap calculation, city overlay addenda, exemption exhibits, service proof, and the audit vault — checked against the letter of RCW 59.18.720 and local overlays before a specialist releases it.
Every subsection of RCW 59.18.720Commerce cap math (2026: 9.683%)Seattle 180-day · Tacoma dual-notice overlaysSpecialist release on every pack5-business-day SLA
Why packs fail
A single missing element can void the entire increase.
A Washington property manager's rent increase is only as strong as the notice behind it. Miss a statutory field, use the wrong year's cap, skip a local overlay, or fail to attach the right exemption exhibit — and the increase can be challenged, rescinded, or expose the manager to AG penalties up to $7,500 per violation.
Most managers run this by hand, from memory, across a portfolio of cities. The statute has not been read end-to-end since the last time it mattered. That is exactly where completeness gaps hide.
CapNotice Clear exists to close that gap with a single, exhaustive standard applied identically to every file.
1 of 5
missing notice elements is enough to jeopardize an increase
The benchmark
Measured against the letter of the statute — subsection by subsection.
We do not summarize the law and hope. Every pack is scored against a versioned rule pack tied to the exact text of RCW 59.18.720 and local overlays. These are the provisions each pack is held to.
Commerce cap calculation
The proposed increase is verified against the Washington State Department of Commerce's published annual maximum increase (2026: 9.683%), computed deterministically — never estimated.
Local overlay addenda
For properties in Seattle (180-day notice), Tacoma (dual-notice/relocation triggers), or other overlay cities, the correct addenda and notice periods are applied based on jurisdiction.
Exemption exhibits
If an exemption is claimed (e.g., substantial rehabilitation, new construction), the required supporting facts and exhibits are attached and reviewed for completeness.
Service proof
A Declaration of Service stub is included, with service method (first-class mail from within WA per HB 2664) and date, ready for landlord signature.
Audit vault
A complete PDF bundle with all notice components, cap worksheet, overlay checklist, exemption exhibits, and service proof is vaulted for AG-facing audit readiness.
How a pack is built
Intake to specialist release, with deterministic gates the AI cannot overrule.
AI extracts and drafts. Deterministic rules — running as code, outside the model — decide what is complete. A human specialist signs every release. That order is never reversed.
01
Delinquency Gap Scan
Upload the lease and proposed rent details. We return a free completeness read: which statutory elements and local overlays you already have, and which are missing.
02
Jurisdiction & cap lookup
As your authorized clerical agent, we determine the property jurisdiction, look up the current Commerce cap, and identify applicable city overlays.
03
Grounded drafting
The statutory notice fields are drafted from your validated data and the RCW 59.18.720 rule pack into field-locked templates — no legal opinions, no invented facts.
04
Deterministic completeness gates
Cap math reconciles to Commerce's published number; the 90-day window is verified; overlay addenda are matched; exemption exhibits are checked; service proof is included. Any failure blocks release.
05
Specialist release
A notice specialist reviews the exception queue and signs the release. High-value or complex overlay routes to attorney review first.
06
Delivery
You receive the pack: filled notice PDF, overlay addenda, cap worksheet, exemption exhibits, Declaration of Service stub, and audit vault — ready for the landlord to sign and serve.
The bar we hold
Rigor you can measure.
100%
Specialist-released
No pack ships without a human signature.
5 days
Standard SLA
From complete intake to released pack.
<1%
Critical-defect target
Tracked against a gold-standard pack library.
4
Overlay sources
Commerce · Seattle · Tacoma · state statute, every applicable file.
Why CapNotice Clear
Built to be the most thorough option a property manager has.
Documentation-complete, by design
The deliverable is completeness itself — every statutory field, cap calculation, overlay, exemption exhibit, and service proof accounted for or explicitly exception-coded. Nothing is left implicit.
Deterministic, not vibes
The gates that decide completeness are code, not a model's opinion. A drafting error cannot slip past a statutory requirement.
In its lane, on purpose
We prepare documentation and run searches as your clerical agent. We never contact the tenant, give legal advice, or decide whether to raise rent.
Engagement
Flat fee, per released pack. No contingency, ever.
Simple, predictable, and aligned with a documentation standard — not a cut of any increase.
- A free Delinquency Gap Scan before you commit — see exactly what is missing.
- One flat fee per released Notice Completeness Pack; disclosed pass-through search fees.
- Optional fixed-fee attorney review for complex overlay or exemption claims.
- Optional Mailing Fulfillment Add-on for in-state mailing with tracking retained in the vault.
FAQ
Questions, answered precisely.
Is CapNotice Clear a law firm?
No. CapNotice Clear, a service of Your Deputy, Obuke LLC, provides documentation-completeness services. It is not a law firm, does not provide legal advice, and does not represent you in any legal matter. Attorney review is available and recommended for complex overlay or exemption claims.
Do you contact the tenant or collect the rent increase?
Never. CapNotice Clear is not a debt collector and does not contact tenants or renters. The landlord remains the party responsible for serving all notices and collecting rent.
What makes a pack 'complete'?
Completeness is defined by the statute: all RCW 59.18.720 fields present, the Commerce cap verified, local overlay addenda applied, exemption exhibits reviewed, service proof included, and audit vault assembled. Deterministic gates enforce each one before release.
How fast is it?
The standard SLA is five business days from complete intake to a specialist-released pack. The free Gap Scan is returned much sooner and tells you exactly what is still needed.
How are you priced?
A flat fee per released pack, plus disclosed pass-through search costs. No contingency and no percentage of any increase amount.
See what's missing before it costs you an increase.
Start with a free Delinquency Gap Scan. Send your lease and proposed rent details and we'll return a completeness read against every subsection of RCW 59.18.720 and local overlays.
Documentation-completeness service · not legal advice · the landlord serves every notice.