For dry van & reefer fleets running 5–50 trucks
The detention money you already billed. Collected.
Your drivers text us the four photos they already take; dispatch forwards the rate con. We send the broker written notice before the truck leaves, file a complete claim packet inside the rate con's own claim window, and run the written cadence until it's paid. You get a monthly recovery statement — and pay 25% of what's actually collected. Nothing collected, nothing owed.
The scan takes about 15 minutes of your admin's time: forward 90 days of rate cons and settlement statements. Within 2 business days you get the number you wrote off — yours to act on whether or not you hire us.
Claim window — Load #4471, receiver in Gainesville GA
Free time 2 hours · detention $50/hr · claim due 48 hours from delivery, written notice required
Notice sent 3:42 PM — before departure29h 45m left in window
4.6 hrs on site − 2.0 free = 2.6 hrs × $50 = $130 claimed math recomputed by rule, never by a model
- $3.6Bdirect carrier expense from uncompensated detention, 2023 — ATRI, Sept 2024
- <50%of detention invoices carriers send ever get paid — ATRI
- 94.5%of fleets already charge detention fees. Billing isn't the problem — ATRI
- 39.3%of all stops involved detention in 2023; 56.2% for reefer — ATRI
- 91.5%of U.S. carriers run 10 or fewer trucks — FMCSA 2024 Pocket Guide
Claims don't die because brokers never pay. They die on paperwork and clocks.
The terms are already in your rate con: typically 2 hours free time, $25–$75/hr detention, and a claim window of 24–72 hours — sometimes with written notice required within 30 minutes of free time expiring. Miss any of it and the denial is automatic, no matter how long your driver sat.
Industry guidance is blunt: insufficient documentation is the #1 reason detention claims get denied. A 5-truck operation has nobody whose job is to notice a breach at 3:40 PM, send written notice by 3:55, assemble a packet that night, and send the fourth follow-up three weeks later. So the invoice goes out late, thin, or never — and a 30-truck fleet forfeits an estimated $112K–$236K a year (vendor analysis built on ATRI's collection data — we'll compute your actual number in the scan).
Where your detention dollars die today
- Blown claim windows — filed at day 4 against a 48-hour deadline: auto-denied.
- No written real-time notice — the driver told somebody at the dock; the rate con wanted an email before departure.
- Missing timestamps — no gate photo, no dock photo, ELD never exported.
- Verbal agreements — "the broker said he'd take care of it" is not evidence.
- Nobody chases — the reminder that never went out on day 14 is the payment that never lands on day 30.
Layover ($200–$500/day), TONU ($150–$250), lumper receipts (~$300 on roughly 15% of loads), and extra stops ($50–$100) leak the same way. Detention first; the rest rides the same evidence habit.
What lands on your desk
Everything is produced under your carrier name — GateClock works as your billing agent. You stay the carrier of record with every broker.
Per event
Real-time notice
Written notice to the broker before your driver leaves the facility, citing the rate con's own free-time clause — the notice most rate cons require and almost nobody sends.
Per event
Claim packet
Timeline, the 4-photo evidence set, ELD arrive/depart pair, the quoted clause, and an invoice line with deterministic math. Human-approved before it goes anywhere.
Days 7 / 14 / 21 / 30
Collection cadence
Written follow-ups on a fixed clock, replies classified and answered, phone call at day 21+ for claims over $250. Claims under $75 ride your load invoice — never dropped.
Monthly
Recovery statement
Every claim: filed, collected, pending, or dispositioned with a reason code. Our fee is invoiced against this statement — only on collected dollars.
Quarterly
Leakage scorecard
Dollars by broker and facility, denial causes, and "stop hauling for X unless the rate is +$Y" calls you can act on at the load board.
Day 45+, your call
Escalation file
Genuinely delinquent accounts get a complete handoff file for a licensed collection partner or your transportation attorney. We don't threaten what we can't do.
Five steps, none of them yours
Setup takes 3 days: sign the agreement, load your driver roster, set a rate-con forwarding rule, grant read-only ELD access. Then:
Rate con parsed on arrival
Free time, rate, notice rule, claim window, and submission channel extracted and registered the moment dispatch forwards it. Loads with no detention clause get flagged to you before the truck rolls.
Evidence captured at the dock
Your driver texts the 4 photos they already take — gate check-in, dock assignment, BOL/POD with times, departure — to a dedicated number. ELD timestamps back them up.
Breach detected, notice sent
A deterministic timer watches free time against the contract. The written notice goes to the broker before your driver leaves — per your standing authorization.
Packet approved by a human, filed in the window
A claims reviewer checks every packet against the broker's own stated requirements before submission. An unfiled claim within 6 hours of its window triggers a two-person alarm.
Cadence to cash, then disposition
Day 7/14/21/30 written follow-ups. At day 45 every claim is paid, re-evidenced, escalated, or written off with a reason code — nothing rots in a folder.
Pricing that only works when you get paid
Never hourly. Never a setup fee. The only invoice we ever send you is a percentage of money already in your account.
25% of collected accessorial dollars
- $0 up front — no recovery, no fee, period.
- Detention first; layover, TONU, lumper and extra-stop claims join as your evidence habit beds in.
- Claims under $75 batched onto your load invoice at no extra fee.
- Fee invoiced monthly against your recovery statement; remittance routed per your factoring NOA.
- Recovering $3,000–$6,000 per truck per year — conservative against documented leakage — you keep $2,250–$4,500 of found money per truck.
Pilot cohort: first 8 fleets get 20% locked for 12 months and founder-direct service. The cap is real — we take 8 fleets per cohort so collection quality holds. A hybrid option ($19/truck/mo + 20%) with pre-dispatch rate-con checks opens after the pilot.
The guarantee, next to the price where it belongs
No recovery = no fee. Not a discount — the whole model.
Documentation-fault promise: any claim denied because our packet was incomplete or late gets re-evidenced and refiled free, forever.
Leave anytime: 30 days' written notice, no termination fee. Claims already filed are worked to disposition; you only ever owe fees on those collections.
After you submit the scan form: you get a file checklist by email, we confirm receipt of your rate cons, and your scan lands within 2 business days. No call required to get your number.
Proof, as it happens — not before
GateClock launched in 2026 and doesn't fake traction. These slots fill with real pilot results as they occur; until then, the ATRI and FMCSA numbers above are the market's evidence, and the scan is yours.
Fills when the first cohort completes 60 days
[PLACEHOLDER — pilot collection rate]
Measured collection rate on compliant, in-window claim packets vs. the <50% industry baseline. Target ≥70%; we publish the real number either way.
Fills when the first claims land
[PLACEHOLDER — first recovery statement]
An anonymized monthly recovery statement from a pilot fleet: claims filed, dollars collected, days to cash.
Fills after the first quarterly scorecards ship
[PLACEHOLDER — leakage scorecard example]
A redacted broker/facility scorecard showing where one fleet's detention dollars were dying and what changed.
The questions fleet owners actually ask
Won't brokers hate me for this?
My factoring company handles my billing. Doesn't this conflict?
Can't I just do this myself with software?
What if the rate con doesn't mention detention at all?
What do my drivers have to do?
Are you a collection agency?
What does the free scan involve, exactly?
Get your Detention Leakage Scan
Free, 2 business days, no call required. Here's the whole ask:
- You send: 90 days of rate confirmations + settlement statements (forwarded email or export — we take them messy).
- You get back: your eligible detention events, dollars billed vs. collected vs. never billed, your worst 5 brokers/facilities, and projected annual leakage.
- Then, if the number's worth it: a 20-minute findings call and a pilot slot — 8 fleets per cohort, 20% locked 12 months.
Request received.
Watch your inbox for the file checklist. Your scan lands within 2 business days of us receiving your rate cons and settlements.
The fine print, in plain words
GateClock acts as each client carrier's billing agent for accessorial invoicing and follow-up. GateClock is not a law firm, is not a licensed collection agency, does not give legal advice, and does not guarantee any recovery amount or collection rate. Genuinely delinquent accounts are referred, with the carrier's consent, to a licensed commercial collection partner or the carrier's own transportation attorney. Detention and accessorial rights arise from each load's rate confirmation and broker-carrier agreement — there is currently no federal detention-pay mandate (FMCSA's congressionally-directed detention study is ongoing).
Some states license commercial collection activity; GateClock checks each carrier's configuration against a state licensing checklist before signing, and structures its work as pre-default billing agency in the carrier's name. Every dollar figure on a claim is computed deterministically from the rate con's terms and timestamps — never estimated by a model. Client documents are segregated per client, used only to produce that client's claims and reports, and deleted on offboarding. The Detention Leakage Scan is an operational estimate built from documents you provide; it is not an audit, a legal opinion, or a promise of recovery. Industry statistics cited on this page are from ATRI (September 2024) and FMCSA (2024 Pocket Guide); the $112K–$236K per-30-truck-fleet figure is a vendor analysis derived from ATRI data and is labeled as an estimate wherever it appears.