Checklist

Scholarship period-close checklist

Close the period with a defensible discrepancy package instead of a false clean balance.

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Population and source

  1. Freeze the exact school, period, programs, roster date, and authorized source exports.
  2. Record source retrieval dates and any known reporting lag.
  3. Confirm additions, withdrawals, transfers, and program changes are represented once.

Award-to-cash reconciliation

  1. Compare roster to award population.
  2. Compare awards to created and submitted invoices.
  3. Compare invoices to approval status and deadlines.
  4. Compare approved items to payer disbursement files.
  5. Compare payer files to school deposits and ledger postings.
  6. Open a separate exception for every unresolved difference.

Release package

  1. Executive variance summary.
  2. Open-exception register with exposure, owners, and dates.
  3. Source register and currency notes.
  4. Named human reviewer, version, timestamp, and correction channel.

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