Stop losing scholarship dollars to a 30-day clock nobody's watching.
Send us your roster export and your EMA/portal exports. Get back a weekly Scholarship Receivables Report, chased and approved invoices, quarterly-reconciled payments, recovered dollars where you were shorted, and an audit-ready binder — never a tool to operate.
Scholarship Receivable #CC-2026-000241
Day 24 of 30 in the parent-approval window
Verified market evidence
What the deadline math actually costs a school
- A parent who forgets to click approve costs you the invoice: after 30 days with no approval, Florida's system deletes it and the money returns to the state — no appeal.
- Accept a scholarship after Sept 30 and the award drops to 50%; accept after Jan 15 and it drops to zero.
- Florida's SFO double-counted 23,000 students against the public-school roster, creating a $47M state deficit and freezing roughly 24,000 accounts in a single year — 80% belonging to students with disabilities.
- Seven Florida private schools are suing their own SFO over $500,000–$1,000,000 each in unpaid scholarships; one school borrowed $300,000 just to make payroll.
- Texas's TEFA disbursed its first funds on schedule this year — ~73,000 accounts funded July 1, with more than 1,500 approved schools facing a first-ever cycle with zero institutional experience.
What leaves your inbox every cycle
Weekly Scholarship Receivables Report
Expected vs. invoiced vs. approved vs. paid, by student, by program, with dollar-at-risk flags.
Managed parent-approval chasing
School-branded reminders, sent as/for you, approved by a named Revenue-Ops Analyst before every send.
An enforced deadline calendar
Acceptance windows, verification windows, and quarterly cycles tracked for you — not by you.
Quarterly reconciliation & recovery
Every payment reconciled to its award; every gap filed as a Discrepancy File with cited evidence and managed SFO follow-up.
An audit-ready binder
Per-student ledger, communications log, and program-rule citations — built to satisfy your CPA's AUP audit or a state review.
How the desk runs
Onboard
Sign the Authorized Access Agreement, send your roster and portal exports, get your baseline Leakage Scan in 5 business days.
Stabilize
We fix live at-risk items first — aging approvals, unsubmitted invoices, closing verification windows.
Operate
Every week: reconcile, chase, and deliver your one-page Scholarship Receivables Report.
Close
Every quarter: reconcile payments to awards, file every discrepancy, manage SFO follow-up.
Prove
Every year: deliver your audit-ready binder and a dollars-protected renewal scorecard.
Pricing — never hourly
Core Desk (private schools)
A 300-student school pays roughly $600–$900/mo to protect close to $2.9M/yr in scholarship revenue.
Microschool back office
Recovery projects
Texas TEFA onboarding sprint
The guarantee
If we don't identify or protect at least 3× our fee in at-risk dollars in your first 90 days, your next quarter is free.
Out-clause: cancel any time after the founding pilot term with 30 days' notice — no long-term lock-in beyond the founding price guarantee period.
Founding-pilot cohort: capped at 10 Florida schools at $1.50/student/mo (minimum $199), locked 2 years.
What we can and can't show you yet
ChoiceCollect is a new practice built for a brand-new payment rail. We won't invent results. Here's what's real today, and where real results will appear as pilot cycles complete.
What's real right now: every stat above cites a named, dated public source — not an internal estimate.
Get your free Scholarship Revenue Leakage Scan
Send your own roster and portal exports under a simple data agreement. Within 5 business days of complete intake, you get a quantified at-risk and leaked-dollar report on your own numbers — no pitch required to receive it.
The hard questions
Our bookkeeper already does this — why do we need ChoiceCollect?
Ask your bookkeeper who is watching the 30-day approval countdown on all 240 invoices this quarter during spring break. The Deadline Calendar and exception queue exist because most bookkeepers are covering payroll, enrollment, and front-desk duty at the same time — that gap is what the desk closes, not a knock on them.
We can't afford another vendor.
The Core Desk runs roughly 0.25–0.35% of the scholarship revenue it protects — a 300-student school pays about $600–$900/month to protect close to $2.9M/year. The free Leakage Scan shows your own at-risk number before you spend anything.
Is this even allowed under our program's rules?
Yes — we operate strictly school-side: your roster, your portal access, your branded communications. We never create or hold a parent's EMA portal credential (Florida's documented prohibition), never bill scholarship families, and never take custody of scholarship funds.
What exactly do you need from us to start?
A roster export in any format, your EMA/portal award-invoice-payment exports, your published fee schedule, and a signed Authorized Access Agreement. No software to install, no SIS integration required to begin.
What if a parent gets annoyed by the reminders?
Every reminder is school-branded, sent as/for the school, and locked to a template your school signs off on before first use — never demand or collection-style language. A Revenue-Ops Analyst approves every send.
Do you handle the CPA audit for us?
We prepare the audit binder your CPA's agreed-upon-procedures audit needs (required in Florida above $250,000 in scholarship funds); the CPA performs and signs the audit. We never issue an audit opinion.
What happens with a frozen or double-counted account?
We open a documented Discrepancy File citing the roster/portal evidence and the program-rule reference, and a Revenue-Ops Analyst manages the SFO/state follow-up. If it escalates toward litigation, we hand your counsel a complete file — we don't give legal advice or advocate in a dispute.
The licensing boundary, plainly
What ChoiceCollect does
Extracts and reconciles rosters and portal exports, monitors deadlines, drafts reminders and discrepancy narratives, and assembles audit binders — with a named Revenue-Ops Analyst approving every communication and every recovery claim before it ships.
What we never do
We never give legal or tax advice, never issue audit opinions, never determine family eligibility, never hold a parent's EMA portal credential, and never take custody of scholarship funds. Your CPA performs and signs your AUP audit; your own counsel handles any litigation or demand letter.
This page is operational information about ChoiceCollect's service, not legal, tax, or audit advice. See compliance-checklist.md in the full blueprint dossier for the complete licensing-boundary detail.