Use the declared record
Every material state points to an authorized source, period and version. A missing source creates an exception rather than an inferred fact.
Recheck before reliance
Program rules and external references are dated and revalidated for the school’s exact program and period before they control work.
Preserve disagreement
Roster, award, invoice, approval, payment and deposit states remain distinct until evidence supports reconciliation.
Route reserved decisions
Eligibility, entitlement, legal interpretation, accounting judgment and other reserved decisions stay with the school and its professionals.
Require a qualified human
Automation prepares comparisons, calculations and packets. A qualified reviewer owns every release and unresolved limitation.
Never erase the history
A correction preserves the challenged version, new source, decision, reviewer, effective date and reason for change.
| State | Meaning | Allowed action |
|---|---|---|
| Source pending | The required authoritative record is absent. | Request or document an accepted limitation; do not infer. |
| Conflicting | Two authorized sources disagree for the same identity and period. | Preserve both, assign an owner and block release. |
| Prepared | Checks completed but human authority has not been recorded. | Route the exact release candidate for review. |
| Human released | An authorized reviewer accepted the version, sources, exceptions and limits. | Publish to the client workspace with the correction path. |
| Corrected | A later authorized version changes a prior release. | Retain both versions and the reason for change. |
Service boundary: ChoiceCollect is not a law firm. It supports scholarship revenue-cycle documentation and processing. It does not decide eligibility or entitlement and does not provide legal, tax, financial, audit, or other licensed advice. Licensed or specialist-dependent questions must be routed to a verified qualified specialist retained by the school. A qualified human must review and release every client deliverable. Do not send student records, credentials or other sensitive material through this public website.