HAPClear — HUD multifamily HOTMA recertification & TRACS voucher compliance engine

Audience

HUD Section 8 owners and management agents recertifying households under HOTMA

Problem

Every HUD-assisted household needs a HUD-50059 recertification and a monthly HAP voucher; under HOTMA's rewritten income and asset rules, a wrong certification holds the voucher on a TRACS fatal edit, lets an EIV discrepancy expire uncollectible, and turns an MOR into a finding — while certified occupancy staff are scarce.

Offer

Done-for-you HUD-50059 Certification Packets — HOTMA Worksheet, TRACS Pre-Validation, EIV Reconciliation — reviewed by a certified occupancy specialist and certified by you, priced per certification or per unit.

Operating process

[
  {
    "body": "Income and asset documents, the EIV report, and the prior 50059 land in a secure, least-privilege case under a signed data agreement and within your authorized EIV framework. A case opens and required-document gating starts.",
    "title": "Intake the household file"
  },
  {
    "body": "Every document is classified and read; annual income, adjusted income, assets, and imputed asset income are computed under HOTMA / Handbook 4350.3, each field pinned to a source and a rule. Nothing is guessed — a required value with no source becomes a named exception.",
    "title": "Extract and compute under HOTMA"
  },
  {
    "body": "Deterministic HOTMA limits and the TRACS 202D/203A fatal/error edit set run as code; EIV is cross-checked and every discrepancy drafted for compliant resolution before it expires.",
    "title": "Validate against TRACS and EIV"
  },
  {
    "body": "The COS verifies extraction against the cited documents, clears self-employment/zero-income/asset-disposition edge cases, confirms the verification order, and releases the packet. No anonymous output ships.",
    "title": "A certified occupancy specialist reviews and releases"
  },
  {
    "body": "Your authorized representative certifies the HUD-50059 and transmits under your authorization; cleared certifications assemble into a validated monthly HAP voucher (HUD-52670), and the MOR-Ready File is retained for the record-retention period.",
    "title": "You certify; we assemble the voucher"
  },
  {
    "body": "Continuous EIV discrepancy watch triggers interim recerts as income changes; the MOR-Ready File supports a pre-MOR audit; the next annual recertification is auto-scheduled and every correction rolls into the SOPs.",
    "title": "Monitor, defend, and renew"
  }
]

Evidence status

Domain-design coverage

Passed: 20; total: 20; coverage: 100.

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