Prove your RUBS math doesn't overbill — before a tenant, a PUC complaint, or an eviction judge asks you to.
Send us 3–6 months of master utility bills, your rent roll, and a handful of leases. In 5 business days you get back a RUBS Compliance Completeness Pack: a Compliance Scorecard, a Corrected Allocation Workbook, a Lease Disclosure Addendum draft, and a full Audit Trail — reviewed and signed by a utility-ops analyst before it ever reaches you.
Founding Completeness Pack price $149–$349 for the first 20 Minnesota properties — credited toward your first Monthly Cycle Retainer if you continue.
The moment this shows up
Minnesota's shared-meter statute took effect January 1, 2025. It didn't ban RUBS — it turned "we've always billed it this way" into a documentation requirement with a per-violation fine attached. Three things go wrong on a spreadsheet-run RUBS program, and all three are expensive.
What leaves the room in every Completeness Pack
Not RUBS software you have to operate. A finished, release-ready pack for one property or one billing cycle — reviewed and signed by a utility-ops analyst.
Compliance Scorecard
Pass/fail against every statutory hard fail — overbilling, common-area inclusion, fee caps, disclosure, and (in Minnesota) the electricity apportionment ban.
Corrected Allocation Workbook
Excel reconciliation tying aggregate tenant charges back to the master bill, checksum-verified before delivery.
Lease Disclosure Addendum
Draft addendum language naming the allocation method and citing the exact statute section — for your own counsel to finalize.
Resident Statement Template
Shows residents the master-bill line items behind their charge, in language that survives a tenant's own reading.
Exception Log
Every soft fail found, with the reasoning the utility-ops analyst used to resolve it.
Audit Trail
A versioned, hashed record of what was checked, who released it, and when — yours to keep.
Inside a Completeness Pack cycle
Intake
Master bills, rent roll, sample leases, and your fee schedule arrive through a secure upload. An incomplete evidence set is reported back before any fee is charged — that gap is itself a finding.
Normalize
Bills and lease clauses are extracted into a common schema — no manual re-typing of master-bill line items.
Rules pass
Deterministic checks run first: aggregate-vs-master-bill, common-area exclusion, fee caps, electricity apportionment, disclosure presence. No AI judgment call decides a hard fail.
Analyst release
A utility-ops analyst resolves every exception and signs the release gate. Novel legal questions route to a counsel panel — never resolved by AI drafting alone.
Deliver
Your Completeness Pack ships within 5 business days of complete intake, with a 30-minute walkthrough on your first pack.
Flat per-pack or per-door pricing. Never hourly.
No contingency pricing on avoided fines or damages, either — that's a licensing-boundary decision, not a marketing one. See the compliance section below.
RUBS Exposure Diagnostic
Upload one month of master bills, three sample leases, and your fee schedule. Get a traffic-light Compliance Scorecard back in 2 business days.
Completeness Pack
founding price $149–$349 · one-time or quarterly
- All six pack deliverables
- ≤5 business days after complete intake
- 30-minute walkthrough on your first pack
Monthly Cycle Retainer
minimum $799/mo
- Every billing cycle's allocation QA
- Updated statement templates
- Disclosure change control at renewal
Portfolio
multi-property, custom-scoped
- Portfolio discovery ($1,500–$4,000 add-on)
- Counsel-panel escalation pass-through
- CO dual-state rule pack
Proof, as it ships
We don't invent case studies, client names, or statistics. These slots fill in as real pilot cycles complete — with the operator's written permission, never before.
Who this is not for
- Properties under 50 doors — statement volume rarely justifies a paid Completeness Pack; we'll tell you that for free rather than sell you a diagnostic.
- Anyone wanting a legal opinion, litigation strategy, or eviction-related advice — that's outside what we do; see the compliance section below and use your own counsel.
- Anyone wanting to pay us a percentage of avoided fines or damages — we don't offer that pricing structure, for licensing reasons, not preference.
The hard questions
Is this RUBS software we have to run ourselves?
No. RUBSClear is a done-for-you documentation service. You keep whatever spreadsheet, AppFolio/Buildium/Rent Manager/Yardi Breeze tool, or vendor you already use to bill — we produce the Completeness Pack that proves it's compliant.
Are you a law firm? Can you guarantee we're compliant?
No. RUBSClear is documentation and allocation-operations work, not legal advice. A utility-ops analyst releases every pack; licensed counsel (yours, or our counsel panel) handles any novel legal interpretation. See the compliance section below for the full boundary.
We already use Conservice or RealPage — why do we need this?
You remain the landlord/duty holder even when a third-party biller runs your RUBS program — the liability doesn't transfer. RUBSClear works alongside a managed biller as an independent completeness check, not a replacement.
What happens if the diagnostic or the pack finds a hard fail?
It's named in your Compliance Scorecard and routed to the Exception Log. No Completeness Pack ships with an open critical hard fail — you'll know exactly what's blocking release and what we need from you to clear it.
Do you install meters or submeters?
No. RUBSClear is document and data work only — we do not install, sell, or service any metering hardware.
Do you cover Colorado yet?
Minnesota is the beachhead under Minn. Stat. §504B.216. The Colorado rule pack for HB26-1013 is in development, targeted live within our first 90 days — ask when you request your diagnostic.
Is any part of your fee contingent on avoided fines?
No, never. Completeness Packs and Monthly Cycle Retainers are flat or per-door fees only — no contingency pricing on avoided fines, penalties, or damages, by design.
Start a free RUBS Exposure Diagnostic
Tell us how to reach you and which state your property is in. We'll follow up with secure intake instructions.
Compliance and scope
RUBSClear provides RUBS compliance documentation and allocation-operations services. We are not a law firm and do not practice law. The customer remains the landlord/duty holder for its RUBS program at all times. A Completeness Pack is not a guarantee of a specific legal outcome, a guaranteed avoidance of fines or penalties, or immunity from tenant or regulator action. RUBSClear does not install, sell, or service utility meters or submeters, and does not provide eviction-related legal advice — any request for a legal opinion or litigation strategy is referred to the customer's own licensed counsel or our counsel panel. Full detail is in the compliance-checklist.md document of the RUBSClear build package, and in the operating blueprint dossier.